Finance Coordinator at Kids First Services – Montvale, New Jersey

Department: Finance
Reports To: Director of Finance
Location: Montvale, NJ (This is an on-site position)

Position Overview

The Finance Coordinator plays a critical role in maintaining the operational health of the company’s financial infrastructure. This individual ensures vendors are paid accurately and on time, supports day-to-day cash activities, validates financial data, and serves as a reliable liaison between internal teams and external financial partners.

This role is ideal for a highly organized, detail-oriented professional who thrives in execution, exercises sound judgment, and helps strengthen financial controls without losing sight of business practicality.

Key Responsibilities

Accounts Payable & Vendor Management

• Manage the full accounts payable cycle, ensuring timely and accurate payment of vendors including rent, corporate credit cards, insurance, and recurring obligations.

• Maintain vendor records and coordinate with partners to resolve billing discrepancies.

• Monitor payment schedules to protect company relationships and avoid service disruptions.

Partner & Banking Coordination

• Serve as a primary liaison with external partners such as insurance brokers, banking representatives, and financial vendors.

• Handle routine banking activities, including deposits, documentation, and account support.

• Assist with light treasury functions by monitoring account needs and escalating potential cash requirements.

Financial Operations Support

• Review financial data imports from bookkeepers to verify accuracy, identify discrepancies, and maintain reliable reporting.

• Scan monthly profit and loss statements to flag anomalies, unexpected variances, or potential risks for senior finance leadership.

• Strengthen financial controls by monitoring transactions and escalating irregularities when necessary.

Internal Finance Support

• Act as a primary point of contact for internal budget and corporate credit card inquiries, guiding company spending policies.

• Support cross-functional teams with financial process questions to improve clarity and consistency.

• Assist leadership in maintaining organized financial documentation and audit readiness.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business, or related field preferred.

• 2–5 years of experience in finance, accounting, or financial operations.

• Strong understanding of accounts payable processes and financial workflows.

• High attention to detail with the ability to identify inconsistencies in financial data.

• Comfortable interacting with banks, vendors, and external partners.

• Proficiency in Excel and financial systems (QuickBooks, NetSuite, or similar preferred).

• Demonstrates discretion when handling sensitive financial information.

Success Profile The ideal candidate is:

• Highly dependable and execution-focused

• Organized with strong follow-through

• Financially curious with sound judgment

• Calm under pressure and responsive to business needs

• Comfortable operating in a growing, process-building environment
  

  What Success Looks Like (First 6–12 Months)

• Vendors are paid accurately and on schedule with minimal oversight.

• Financial data imports are consistently validated, with discrepancies quickly resolved.

• Banking and partner interactions run smoothly without leadership intervention.

• Potential financial risks are surfaced early.

• Internal teams experience finance as responsive, clear, and supportive.