Human Resources Administrator at University of Pittsburgh – Pittsburgh, Pennsylvania

Human Resources Administrator

SHRS-Office of the Dean - Pennsylvania-Pittsburgh - (26001633)

The University of Pittsburgh School of Health and Rehabilitation Sciences (SHRS) is a nationally renowned leader in the field of health care education, research, and clinical practice preparation. With 14 different disciplines related to health and rehabilitative care, SHRS shapes future generations of health care professionals—therapists, counselors, advocates, scientists, providers, and practitioners—trained to serve the needs of all people regardless of background, levels of health, or mobility. We are built on a legacy of academic excellence and innovation and fueled by passionate educators and researchers, allowing us to meet the health care and rehabilitation needs of today and drive meaningful change in the future. Learn how bold moves SHRS.https://www.shrs.pitt.edu/about/how-bold-moves-shrs

The Human Resources Administrator serves as an operational and strategic HR partner for SHRS, supports the employment lifecycle for SHRS personnel including administrative management of part-time faculty, academic student personnel, and student workers while ensuring compliance with university policies and collective bargaining agreements. This role partners closely with the Faculty Affairs team to support promotion and tenure activities and ensure faculty affairs processes are accurate and complete. The Human Resources Administrator leads school-wide training and engagement initiatives, oversees payroll verification and employee actions, and manages institutional HR reporting. The Human Resources Administrator should have strong analytical skills and capacity to develop a comprehensive understanding of university processes and ensure compliance with policies and processes while serving as a primary resource for department HR administrators and senior leadership across the school.

Job Summary

Provides advice and guidance on all phases of human resources, serves as a consultant to people managers and unit leadership, and manages recruitment strategy and coordinates the interview process. Facilitates trainings, provides strategic planning and budgeting guidance, and performs complex data analysis for senior management.

Essential Functions

• Manage the appointment, reappointment, termination, and bench processes for approximately 350-400 part-time faculty, ensuring compliance with university and CBA regulations.
• Partner with the Faculty Affairs team to support appointment, promotion, and tenure activities and ensure promotion and tenure packages are accurate and complete.
• Lead payroll and pay register verification, including review and approval of Individual Compensation Plans, employee terminations, and Pitt Worx transactions to ensure accurate and timely employee actions.
• Oversee and approve student hiring and manage the appointment process for academic student personnel (such as Graduate Student Researchers, Teaching Assistants).
• Lead HR training for department administrators’ school-wide, facilitate monthly SHRS orientations and all-staff meetings. Source and coordinate specialist-led presentations to deliver training on job functions, leadership, and staff engagement.
• Develop and manage school-wide HR processes and projects, for example standardized hiring procedures and comprehensive onboarding for faculty and staff across SHRS.
• Maintain HR file management, oversee the annual review process, and manage hiring documentation and notifications related to new hires and terminations.
• Manage HR and institutional reports for the school, university, Health Sciences, and other entities, including data gathering, analysis, compilation, and review.
• Oversee the child protection clearance process for employees and school events.
• Maintain current knowledge of university, health sciences, and SHRS policies and collective bargaining agreements, providing guidance and recommendations on HR actions accordingly.
• Additional duties as needed

Physical Effort

The incumbent will perform duties that require remaining sedentary for long periods. Must be able to lift or carry 25 pounds or less.

Assignment Category: Full-time regular

Job Classification: Staff.Human Resources Generalist II

Job Family: Human Resources

Job Sub Family: Employee & Labor Relations

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Additional details about Required Licensure/Certification: Bachelor’s degree required; 3-5 years of professional experience; preferably in the field of higher education human resources. Experience with University of Pittsburgh systems (Pitt Worx, Talent Center, Anthropic Claude, Teams) is preferred. Combination of education and experience will be considered.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable