HR & Office Coordinator at Food Provisions LLC – Key Biscayne, Florida

Job Title: HR & Office Coordinator.

Reports To: Human Resources Manager.

Benefits Package: Health insurance coverage, daily meals, weekly pay, a 401(k)-retirement plan, store discounts, and other company-provided benefits.

Job Summary:

As an HR & Office Coordinator at Food Provisions LLC, you support the daily execution of Human Resources and office administration to keep operations organized, accurate, and consistent. This role coordinates onboarding and hiring logistics as assigned, maintains confidential employee records and HR documentation, and supports HRIS/timekeeping follow-up to ensure information is current and properly tracked.

The HR & Office Coordinator also helps maintain an efficient office workflow by managing files, forms, trackers, document preparation, and office/HR supplies, while supporting professional internal communications. You serve as a key point of coordination between employees, managers, and HR leadership—ensuring timely follow-up, task closure, and alignment with company standards through strong attention to detail, confidentiality, and professionalism.

Key Responsibilities:

• Coordinate onboarding and new-hire readiness, including required packets, acknowledgments, and orientation scheduling.
• Maintain complete, confidential employee files (digital and physical); ensure records are organized and audit-ready.
• Track and support compliance documentation workflows, including follow-up and proper filing.
• Support HRIS/timekeeping administration (employee updates, missing punch follow-up, and routing items for approval).
• Assist with recruiting coordination as assigned (interview scheduling, candidate communication, status tracking).
• Provide day-to-day office administrative support (scanning, document preparation, filing systems, mail/courier support).
• Maintain standardized trackers, templates, and forms supporting HR/office processes.
• Prepare and distribute approved internal communications (memos, postings, reminders, and signage) in a consistent format.

Qualifications:

• Previous experience in HR coordination, office administration, or a similar support role preferred.
• Strong organizational skills and attention to detail; able to manage multiple priorities and deadlines.
• Professional communication skills (written and verbal) with strong follow-up discipline.
• Ability to handle confidential information with discretion and professionalism.
• Comfortable using HRIS and timekeeping systems (Paylocity or similar preferred).
• Proficiency in Microsoft Office (Word/Excel/Power Point) and basic document management.
• Bilingual (English/Spanish) required.

Schedule:

Your standard work schedule will be five days per week, with two days off scheduled based on operational needs. Flexibility is required, as you may occasionally be asked to work on holidays or additional days to support special events.

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The Company identifies as an Equal Opportunity Employer. All applicants are considered for all positions with no regard to color, race, national origin, religion, non-job-related disability, Vietnam era, disabled veteran status, sexual orientation, age or sex, or marital status.