Administrative Assistant at Genfinity Philippines, Inc.

The Administrative Assistant will act as a point of contact for employees and clients, providing administrative support and managing their queries/concerns. Main duties include inventory, procurement, and other office administration tasks.

QUALIFICATIONS:

• Graduate of any Bachelors degree course
• Preferably has work experience as an Administrative Assistant or similar role
• Has knowledge of office procedures (documents, facilities, travel, logistics management)
• Experience with office software like MS Office (MS Excel and MS Word, specifically)
• Experience in events management is a plus
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills in English

DUTIES AND RESPONSIBILITIES:

• Manages the inventory of office supplies and equipment stock, and procures for replenishment
• Maintains and updates company databases
• Organizes a filing system for important and confidential company documents
• Prepares regular reports on office expenses and budgets
• Disseminates announcements/advisories and notices
• Stores correspondence and other documentations (e.g. letters, packages, company photos)
• Arranges meeting rooms, gate passes and other building permits
• Handles logistics for business trips, client visits, and other company events
• Oversees the issuance and retrieval of company properties from employees and clients
• Formulates SOPs for the department and pioneers their implementation
• Assists HR in preparation of onboarding necessities (i.e. company ID, access badge, biometrics, welcome kit, equipment, etc.)
• Assists IT in attending to equipment issues and other IT concerns
• Assists Marketing in preparing other graphic/marketing materials
• Assists Legal in implementing other government policies in the workplace
• Assists other departments as needed
• Amenable to work onsite in Makati and Ortigas

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All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, or any other characteristic protected by law.

Genfinity as an Equal Opportunity Employer, believes in each person’s potential, and we’ll help you achieve yours.

All information will be kept confidential according to EEO guidelines.

Privacy Notice & Consent

We value your privacy. By submitting your information through this form, you are applying for a position at Genfinity Philippines, Inc. and voluntarily providing personal information, including your name, contact details, and resume.

This information will be collected and processed solely for recruitment purposes, including evaluating your qualifications, assessing your skills, verifying your background, and contacting you about your application. Your personal data will be processed in accordance with the Data Privacy Act of 2012.

You have the right to access, correct, or withdraw your data at any time. For more information, please refer to our Privacy Policy or contact our Data Protection Team at dpo@genfinity.net .

By submitting this form, I acknowledge that I have read and understood the above Privacy Notice and hereby give my free, informed, and voluntary consent to the collection and processing of my personal information by Genfinity Philippines, Inc. for recruitment purposes.