What is the role of a Office Coordinator at City of Chesapeake Human Resources?

The Office Coordinator position at City of Chesapeake Human Resources is a Full-time or part-time position opportunity in the Government/Civil Service field.

Where is this Office Coordinator job located?

Chesapeake, Virginia, 23322, United States

What type of employment is offered for this Office Coordinator role?

Full-time or part-time position

What is the expected salary for this Office Coordinator job?

Compensation will be discussed during the hiring process.

How can I apply for the Office Coordinator position at City of Chesapeake Human Resources?

You can apply directly through the application link provided.

Office Coordinator at City of Chesapeake Human Resources

Working Title of Vacant PositionOffice Coordinator
Job Type: Full Time
Posting Type: Public
Number of Vacancies: 1
Department: CITY CLERK
Division: CITY CLERK
Requisition Number: 2026103
Number of hours worked per week: 40
Work Schedule: Monday – Friday, 8:00 am – 5:00 pm Employees may be expected to work hours in excess of their normally scheduled hours. | Occasionally- Up to 1/3 of the time.
Work Site Location: Chesapeake, VA
Position Driving Requirement: N - Never
Pay Basis: Semi-Monthly
Advertised Salary:

$40,531 – 53,704
Starting salary will be commensurate with education and experience.

Job Description:

The City of Chesapeake is seeking a detail-oriented, self-motivated Office Coordinator to provide complex administrative support to the City Clerk and leadership members of the City Clerk’s Office.

Key Responsibilities:

Assists with daily operations of the City Clerk’s Office.
Maintains supply and equipment inventory.
Performs routine office tasks such as data entry, filing, scanning, and photocopying.
Interacts with the public by telephone or in person; provides information, directs individuals to appropriate personnel, or takes and relays messages.
Processes incoming and outgoing mail.
Processes requisitions and purchase orders.
Researches and processes accounts payable and/or accounts receivable.
Processes the billing of legal advertising for City Council meetings.
Prepares monthly P-card report.
Assists in the monitoring of the departmental budget.
Serves as a Passport Acceptance Agent, ensuring compliance with Department of State requirements.
Schedules passport appointments.
Enters passport fees into the Mainframe data system.
Completes citizen speaker cards for City Council meetings.
Prepares Oath of Office certificates.
Performs other related duties, as assigned.

The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure, for a full list of benefits and employee perks

Required Qualifications:

VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires any combination of education and experience equivalent to an associate’s degree in word processing, secretarial skills, or a closely related field.

EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standards, this class requires a minimum of two years of full-time equivalent experience in administrative support.

SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Job Open Date: 03/04/2026
Job Close Date: 03/11/2026

Office Coordinator at City of Chesapeake Human Resources – Chesapeake, Virginia

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