Logistics Coordinator at Flyspace Productions LLC – Pittsburgh, Pennsylvania

We’re looking for a highly organized and proactive Logistics Coordinator to join our team. This role is perfect for someone who thrives in a fast-paced, operations-driven environment and enjoys balancing administrative coordination with real-time problem solving.

As a key link between our office operations and field teams, you’ll play a critical role in ensuring events, projects, and staffing needs run smoothly from start to finish. If you enjoy managing details, collaborating across teams, and keeping things running seamlessly behind the scenes—this is the role for you.

• Coordinate hiring efforts for part-time staff and contractors
• Post and manage job listings via JazzHR
• Screen candidates, track applicants, and schedule interviews
• Represent the company at job fairs and recruiting events
• Facilitate onboarding, paperwork, and orientation scheduling

• Build and manage schedules using Lasso across events and departments
• Fill shifts quickly and efficiently, including last-minute call-offs
• Coordinate staffing coverage, including sick time requests
• Ensure accuracy and completeness of all staffing plans
• Communicate assignments and updates clearly across teams
• Participate in a rotating weekend on-call schedule (with additional compensation)

• Act as a point of contact for part-time staff
• Help resolve employee concerns and escalate when appropriate
• Support HR processes and ensure compliance with labor regulations
• Promote clear communication between leadership and frontline teams

• Coordinate employee training across departments
• Support day-to-day logistics and operational workflows
• Assist with vehicle scheduling and deployment
• Contribute to process improvements and operational efficiency

Experience & Skills

• 2–3+ years of experience in administrative, operations, or logistics roles
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Ability to think quickly and solve problems in real time
• Experience with scheduling systems (Lasso or similar preferred)
• Proficiency in Google Workspace

Education

• Bachelor’s degree in events, hospitality, theater management, or related field
  OR equivalent hands-on experience (3+ years in a similar role)

Other Requirements

• Valid driver’s license
• Willingness to travel to off-site locations as needed
• Ability to lift up to 50 lbs
• Flexibility to work evenings, weekends, and holidays as needed

• Full-time, in-office role (standard hours: 8:30 AM – 5:00 PM)
• Must be comfortable working extended or irregular hours during peak periods
• Combination of office-based work and on-site event support

• Seamless staffing and scheduling across events and operations
• Accurate, up-to-date tracking of personnel and logistics
• Strong collaboration across departments
• Proactive problem-solving and continuous process improvement

• Be part of a dynamic, fast-moving team supporting live events and operations
• Gain hands-on experience across logistics, HR, and operations
• Work in a collaborative environment where your impact is visible and valued

A Few Friendly Notes Before You Apply

What to Expect
We’ve done our best to outline the key responsibilities and expectations for this role, but like most things in our industry, the details can shift. This description should be seen as a general guide, which may be updated or modified from time to time, rather than a complete list. We’re a flexible team, and we hope you are too! We value adaptability and a collaborative spirit in our team.​

Work Eligibility
In line with federal law, everyone we hire needs to be able to work in the U.S. and complete the standard employment verification paperwork when they join the team. This includes verification of your identity and eligibility to work for us.

Everyone’s Welcome
Flyspace is an equal opportunity employer. That means we don’t just welcome diversity, we celebrate it. We hire talented humans of all backgrounds and identities, and we’re committed to building an inclusive workplace where everyone can thrive. If you’re into respect, collaboration, and creativity, you’ll fit right in.

Let’s Talk Money
We believe in being upfront about pay. That’s why we include salary ranges or hourly pay expectations in all our postings, no guesswork required. While Pennsylvania doesn’t mandate this (yet), we think it’s the right thing to do. We also offer a great benefits package, starting on day one.

Need Accommodations?
Flyspace is committed to creating an inclusive and welcoming workplace and encourage people of all abilities to apply. We will do everything we can within reason to make sure that you are able to participate in the application process and that you are evaluated in an environment that best allows us to assess your skills. If you need reasonable accommodation during any stage of the application or hiring process, please let us know. We're happy to explore how we can support your access and success.