Accounting Associate [Collections Specialist] at Accurate Mechanical Inc – Chillicothe, Ohio

About the Role:

The Accounting Associate [Collection Specialist] plays a critical role in maintaining the financial health and accuracy of the organization by managing both accounts receivable and accounts payable processes. This position ensures timely invoicing, payment processing, and reconciliation of financial records to support smooth business operations. The role requires meticulous attention to detail to identify discrepancies and resolve billing or payment issues efficiently. The Accounting Associate collaborates closely with internal teams and external vendors or clients to facilitate clear communication and accurate financial reporting. Ultimately, this position contributes to the organization's financial integrity and compliance with accounting standards and policies.

Minimum Qualifications:

• Associate's degree in Accounting, Finance, or a related field.
• Proven experience in accounts receivable and accounts payable management.
• Proficiency with accounting software and Microsoft Excel.
• Strong numerical aptitude and attention to detail.
• Excellent organizational and communication skills.

Preferred Qualifications:

• Bachelor's degree in accounting, Finance, or Business Administration.
• Experience with ERP systems such as SAP, Oracle, or QuickBooks.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Previous experience in a corporate accounting environment or collections.
• Certification such as Certified Bookkeeper or similar credentials.

Responsibilities:

• Manage the full cycle of accounts receivable including invoicing, payment collection, and reconciliation of customer accounts.
• Process accounts payable transactions accurately and timely, ensuring all invoices are verified and approved before payment.
• Maintain detailed and organized financial records to support audit and reporting requirements.
• Communicate with vendors and customers to resolve billing discrepancies and answer inquiries related to payments.
• Assist in month-end and year-end closing activities by preparing necessary documentation and reports.

Skills:

The required skills in accounts receivable and accounts payable management are applied daily to ensure accurate billing, timely collections, and proper payment processing, which are essential for maintaining cash flow and vendor relationships. Proficiency in accounting software enables efficient transaction recording and financial data management, reducing errors and improving reporting accuracy. Strong organizational skills help prioritize tasks and manage multiple accounts simultaneously, ensuring deadlines are met consistently. Communication skills are vital for interacting with clients and vendors to resolve discrepancies and clarify payment terms. Preferred skills such as knowledge of GAAP and ERP systems enhance the ability to comply with regulatory standards and streamline accounting processes, contributing to overall operational efficiency.

Benefits:

• PTO Per Company Policy
• 6 paid holidays
• 401(K) plan, including company match
• Health, Dental, Vision,STD Life Insurance
• 125 Plan

Equal Opportunity Employer

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, sex, sexual orientation, gender identity, national origin, veteran or disability.