Construction Company Office Manager/Project Coordinator at BCB Homes Inc – Sarasota, Florida

About BCB Homes:

BCB Homes has been awarded the distinction of being one of the Best Places to Work in Florida for 2022, 2023, 2024 & 2025! Only 100 companies in all industries in the state of Florida have earned this honor; if you would like to be a part of this award-winning team, please see below.

About the Role:

The Office Manager/Project Coordinator plays a pivotal role in ensuring the smooth and efficient operation of our Sarasota office while supporting project execution from inception to completion. This position is responsible for coordinating administrative functions, managing project documentation and facilitating communication between our Naples home office, field teams, clients and subcontractors. The successful candidate will serve as a central point of contact, balancing multiple priorities and deadlines to support both office operations and project delivery. Ultimately, this role contributes significantly to the overall success and reputation of BCB Homes by maintaining operational excellence and fostering effective collaboration across all stakeholders.

Minimum Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration, Construction Management or related field preferred.
• Minimum of 3 years experience in office management or project coordination within the construction industry.
• Proficiency with Microsoft 365.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent verbal and written communication skills.
• Must have Florida Driver's license and reliable transportation.
• Must possess strong interpersonal and customer service skills.
• Knowledge of local permitting process from inception to completion.

Preferred Qualifications:

• Experience with construction-specific software such as Procore or similar platforms.
• Knowledge of construction processes, terminology, and regulatory requirements.
• Experience working in a fast-paced, deadline-driven environment.

Responsibilities:

• Manage daily office operations including scheduling, correspondence and supply management to ensure an organized and efficient work environment.
• Coordinate project timelines, resources and documentation to support project managers and field teams in meeting deadlines and quality standards.
• Serve as the liaison between clients, subcontractors, suppliers, and internal teams to facilitate clear and timely communication.
• Prepare and maintain project reports, contracts, budgets and other essential documentation to support project tracking and compliance.
• Assist in the onboarding and training of new office staff and support continuous improvement initiatives within office and project management processes.

Skills:

The required skills enable the Office Manager/Project Coordinator to efficiently organize and prioritize daily tasks, ensuring that both office operations and project activities run smoothly. Proficiency in project management and office software facilitates accurate documentation and communication, which are critical for coordinating multiple projects simultaneously. Strong communication skills are essential for liaising effectively with clients, subcontractors and internal teams, fostering collaboration and resolving issues promptly. Organizational skills help maintain comprehensive records and support compliance with industry standards and company policies. Preferred skills, such as familiarity with construction software and the local permitting process, enhance the ability to anticipate project needs, manage resources effectively and contribute to continuous process improvements.

BCB Homes is Southwest Florida’s premier custom home builder and the destination employer for those who are seeking employment with a growing company led by a forward-thinking leadership team in a culture of family and integrity.

Our Core Values of Honesty, Integrity, Communication, Passion and Innovation informs our clients, vendors and community about who we are and drives our decisions.

We believe our employees are our greatest asset, as indicated by our low turnover and high retention rates as compared to industry standards. We have 200 employees in three offices in Naples, Sarasota and Boca Grande and we are still growing.

We are proud to stand out by offering the following to our employees:

• Employee referral bonus
• Bonus opportunities
• Leadership training
• Career planning
• Management training
• In-house training and education
• Open-door policy
• Monthly newsletter
• Peer recognition
• Service awards
• Annual offsite company party
• Annual onsite company BBQ
• Safety awards
• Annual employee satisfaction surveys

BENEFITS

• Health, dental, vision, disability and life insurance - available immediately
• 401k with generous employer match
• Two weeks paid vacation time (based on position)
• One week paid sick time (based on position)
• Eight paid holidays
• Employee Assistance Program
• Discounts on travel, dining, entertainment, and more
• Parental leave plan
• Wellness reimbursement to assist in your fitness and wellness

The homes we build are the finest, our clients are the most discerning and our standards are the highest.

BCB Homes: Bringing you home.