Office Administrative Assistant at Westwin Elements Inc – Oklahoma City, Oklahoma

About Westwin Elements Inc

Westwin Elements is dedicated to advancing critical minerals manufacturing in the United States. Our mission is to strengthen domestic supply chains and enhance national security by developing essential refining and processing infrastructure.

About the role

• We are seeking a reliable and organized Office Administrative Assistant to support daily office operations and executive leadership. This full-time role offers an annual salary of $40,000, 100% employer-paid medical, dental, and vision insurance, and equity gifted as part of total compensation, along with paid time off and company holidays. The position provides direct exposure to executive leadership, hands-on involvement in company operations, and opportunities for professional growth and advancement.

What you'll do

• Greet and assist visitors in a courteous and professional manner
• Respond to general inquiries from clients, partners, and the public
• Manage incoming and outgoing mail, emails, and correspondence
• Schedule appointments and maintain calendars for executives and staff
• Provide administrative support including data entry, filing, and document preparation
• Coordinate meetings, conferences, and internal events as needed
• Maintain office supply inventory and place orders when necessary
• Perform basic bookkeeping tasks, including invoicing and expense tracking
• Assist with special projects and ad hoc administrative tasks as assigned

Qualifications

• High school diploma or equivalent required
• Prior experience in an administrative or receptionist role preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong verbal and written communication skills
• Excellent organizational and time-management abilities
• High attention to detail and accuracy
• Ability to handle confidential and sensitive information with discretion
• Professional, friendly demeanor with a customer-service mindset
• Ability to work independently with minimal supervision
• Flexibility to adapt to changing priorities and workload

Compensation & Benefits

• Annual salary of $40,000
• 100% employer-paid medical, dental, and vision insurance
• Equity gifted to the employee as part of total compensation
• Paid time off and company holidays
• Opportunity for professional growth and advancement
• Direct exposure to executive leadership and company operations