Office Assistant (Part-Time) at City of Chesapeake Human Resources – Chesapeake, Virginia

Working Title of Vacant PositionOffice Assistant (Part-Time)
Job Type: Part Time
Posting Type: Public
Number of Vacancies: 1
Department: CITY CLERK
Division: CITY CLERK
Requisition Number: 202633
Number of hours worked per week: 20
Work Schedule: 8:15 am – 1:45 pm, Monday – Thursday; Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. | Rarely- Less than 1 hour per week.
Work Site Location: Chesapeake, VA
Position Driving Requirement: N - Never
Pay Basis: Weekly
Advertised Salary: Starts at $16.52 hourly, depending on qualifications and experience.

Job Description: Are you detail oriented, service minded, and thrive in a professional public facing environment? The Office of the City Clerk is seeking a part-time Office Assistant who enjoys supporting leadership, serving the community, and keeping important processes running smoothly.

Key Responsibilities

• Provide courteous and professional customer service to citizens and visitors contacting or visiting the Office of the City Clerk and City Council.
• Receive, distribute, and process incoming mail and maintain calendars for the City Council Chamber and City Clerk Conference Room.
• Prepare approved City Council meeting minutes for City Clerk and Mayor signatures, affix the City Seal, scan documents into Laserfiche, and file signed minutes in permanent official binders.
• Coordinate catering services for City Council meetings, ensuring timely delivery and proper setup.
• Following training and certification, serve as the lead Passport Acceptance Agent.
• Meet with citizens in person to process passport applications in accordance with established policies and procedures.
• Answer calls related to passport services, determine appointment needs, schedule appointments, and clearly communicate required documentation.
• Monitor passport processing time updates and policy changes to ensure accurate information is provided to the public.
• Order passport forms, mailing supplies, and related materials as needed.
• Perform other related duties as assigned to support office operations.

Required Qualifications: Vocational/Educational Requirement: Requires high school diploma or GED/HSE.

Experience: In addition to satisfying the vocational/education standards, this class requires a minimum of six months of full-time equivalent experience in administrative support.

Special Requirement(s): Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.

Job Open Date: 01/15/2026
Job Close Date: 01/22/2026
Open Until Filled: No