Administrative & Procurement Coordinator at GREENERGY RESOURCES LLC – Ardmore, Oklahoma

Job description:

GreEnergy Resources, LLC is seeking a proactive and detail-oriented team member to support purchasing, logistics, and daily office operations. This role plays a key part in coordinating purchase orders, managing shipments, and ensuring accurate documentation across operational workflows. The ideal candidate is organized, responsive, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

• Provide administrative support to staff and teams, including document preparation, proofreading, and distribution
• Create and enter purchase orders, ensuring proper documentation and confirmation of customer approval or issued POs prior to processing
• Coordinate purchasing activities in support of Operations, including order placement and tracking
• Assist with accounts payable processing to ensure accurate financial documentation
• Receive and process inbound shipments, ensuring accurate documentation and internal distribution
• Prepare and ship outbound orders, including creating and processing UPS labels
• Coordinate LTL (Less-Than-Truckload) shipments, including scheduling, documentation, and carrier communication
• Track shipments, monitor delivery status, and communicate updates to relevant teams
• Review and process freight-related invoices in alignment with departmental requirements
• Manage mail retrieval, package distribution, and shipping supplies
• Answer and route incoming calls professionally or take detailed messages
• Maintain accurate logistics and administrative records while handling confidential information with discretion

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Vision insurance
• Health insurance
• Life insurance
• Paid time off
• Flexible schedule

Schedule:

• Day shift
• Monday to Friday

Required Qualifications:

• High school diploma or equivalent; associate’s or bachelor’s degree preferred
• Proven experience as an administrative assistant, office assistant, or in a relevant role
• Proficiency in Google Workspace / Microsoft Office Suite
• Exceptional organizational, time management, and multitasking skills
• Strong verbal and written communication skills
• Ability to handle complex tasks independently with minimal supervision
• Attention to detail and ability to manage large amounts of information