HR & Compliance Specialist (DOT Focus) at Capital Waste Services LLC – Columbia, South Carolina

About Capital Waste Services

At Capital Waste Services (CWS), we are committed to delivering reliable, customer-focused waste collection services across our communities. Our team members are the foundation of our success, and we pride ourselves on fostering a supportive, high-integrity work environment where people can grow and thrive.

Position Summary

The HR & Compliance Specialist (DOT Focus) is responsible for supporting Human Resources operations with a primary emphasis on DOT compliance, driver qualification management, and regulated onboarding. This role also supports benefits administration, HRIS (Paylocity), employee onboarding, and training coordination across a multi-location, safety-sensitive workforce.

The ideal candidate has hands-on experience maintaining Driver Qualification (DQ) files, supporting DOT drug and alcohol compliance, administering group benefits, and working collaboratively with operations, safety, and management teams to ensure compliance and a smooth employee experience.

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Key Responsibilities

DOT & Driver Compliance

• Maintain and audit Driver Qualification (DQ) files in accordance with FMCSA and DOT regulations
• Track and manage driver credentials, including CDL status, medical cards, MVRs, prior employment verifications, and annual reviews
• Coordinate DOT drug & alcohol testing, including pre-employment, random, post-accident, and reasonable suspicion testing
• Support compliance with company Drug & Alcohol and Safety policies and ensure documentation accuracy
• Assist with DOT-related audits and compliance reviews

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Onboarding & Training (Safety-Sensitive Roles)

• Coordinate onboarding for DOT-regulated and non-DOT employees
• Ensure all DOT onboarding documentation is completed prior to performing safety-sensitive functions
• Support and track new-hire safety and DOT training, including Hours of Service (HOS) and drug & alcohol awareness
• Maintain accurate onboarding and training records

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Benefits & HR Administration

• Assist with group benefits administration, including enrollments, changes, and terminations
• Serve as a point of contact for employee benefits questions and vendor coordination
• Support open enrollment and benefits communications
• Maintain accurate employee records in Paylocity and ensure data integrity

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HRIS & Cross-Functional Collaboration

• Utilize Paylocity for employee records, onboarding, and HR administration
• Collaborate with Operations, Safety, Managers, and Vendors to resolve HR and compliance matters
• Support HR reporting, recordkeeping, and internal controls
• Assist with additional HR initiatives and administrative duties as assigned

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Qualifications

Required

• 2+ years of HR experience with DOT compliance and driver qualification exposure
• Hands-on experience maintaining Driver Qualification (DQ) files
• Working knowledge of DOT/FMCSA regulations related to drivers
• Experience supporting benefits administration and group insurance
• Proficiency with HRIS systems; Paylocity experience strongly preferred
• Strong attention to detail and ability to identify documentation errors
• Ability to collaborate across departments in a fast-paced environment

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Preferred

• Experience in transportation, waste, logistics, or field-based operations
• Familiarity with DOT audits or compliance reviews
• Associate’s or Bachelor’s degree in Human Resources, Business, or a related field

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Work Environment

• Office-based role with frequent interaction with operations and safety teams
• Fast-paced, compliance-driven environment supporting safety-sensitive employees

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Why Join Capital Waste Services, LLC

• Stable and growing organization in the environmental services industry
• High-impact role supporting safety, compliance, and employee experience
• Collaborative HR team with cross-functional exposure
• Competitive compensation and benefits