Remarketing Wholesale Processor in Schaumburg, Illinois at Wheels, Inc.

JOB OVERVIEW

The Remarketing Processor supports the financial operations of the remarketing team by ensuring the accurate and timely processing of vehicle sales transactions and fund allocations. This role is critical in maintaining financial integrity and supporting the full remarketing lifecycle. The position requires cross-functional training across all remarketing sales functions, lessee sale, wholesale, and courtesy sales, and includes providing support to the Response Center by resolving vehicle sale issues, responding to inquiries, and managing aspects of the VOR vendor network.

KEY RESPONSIBILITIES - ESSENTIAL FUNCTIONS

• Accurately post funds by recording checks, ACH, and wire transfer payments within departmental KPIs, ensuring all payment details align with sale documentation.
• Maintain accurate financial records and ensure compliance with internal controls and audit requirements.
• Collaborate with the accounting team to ensure smooth and timely financial processing.
• Process both U.S. and Canadian funds appropriately.
• Initiate title pull requests through the Title Inventory application.
• Create and manage sale jackets for all incoming sales; prioritize and distribute sales accordingly.
• Handle special client situations and exceptions effectively and professionally.
• Research and resolve inquiries from the Response Center regarding sale status, titles, and refunds.
• Manage client buyouts and downsizing projects.
• Coordinate with Title Maintenance to obtain and track duplicate titles.
• Build strong partnerships with vendors through positive and professional interactions.
• Train and coach staff on Wheels policies and procedures as needed.
• Handle all sales exceptions and pended sales to ensure timely resolution within KPIs.
• Audit vehicle sale paperwork and fees to ensure accurate client billing.
• Provide high-quality service to internal customers such as Client Services, Driver Services, and Finance.
• Maintain effective working relationships with other sale processors.
• Distribute mail and perform other administrative duties as assigned.

LEADERSHIP RESPONSIBILITIES

• This position has no direct supervisory responsibilities.

COMPETENCIES - SKILLS

• Proficiency in Microsoft Office (Word, Excel, Outlook, Windows).
• Excellent problem-solving, follow-through, and organizational skills.
• Strong customer service orientation with effective communication skills (verbal and written).
• Ability to manage multiple priorities and adapt to changing workloads.
• High attention to detail and strong process orientation.
• Professional demeanor with the ability to handle sensitive information tactfully.
• Strong time management and prioritization skills.
• Competent keyboarding and general computer navigation skills.

EDUCATION AND EXPERIENCE

• High school diploma required; degree in finance or accounting preferred.
• One (1) to two (2) years of office and/or customer service experience required.
• Proficient in Excel
• Accounts Payable experience preferred.
• Data entry experience preferred.

CORE VALUES

At Wheels, we believe in fostering a culture that is built on our Core Values and Guiding Principles. We cultivate a culture of excellence and innovation by upholding these values, driving our collective success and growth.

• Integrity – Always act with integrity and honesty.
• One Team – Treat others with dignity and respect; act as a cohesive, inclusive and accountable team that is making a difference.
• Innovation – Drive continuous improvement, spark creativity and embrace next generation thinking.
• Customer Success – Ensure that customer and driver success is at the heart of everything we do.

CULTURAL ATTRIBUTES

At Wheels, our culture guides us how we work every day, and we look for team members who show these behaviors:

• Discipline Drives Quality – Plan the Trip: Think proactively, hold a high bar, follow through by leveraging experience and systems. To produce quality outcomes, we must be intentional and deliberate in everything we do, from big bets to daily execution.
• Intellectually Curious – Fuel Your Minds: Be bold, challenge assumptions, think differently, look outside the box. Strive to unlock your own thinking and create new possibilities.
• Commit and Deliver – Own It: Take responsibility for your work, from start to finish, and be accountable for the results. Think and act like an owner of the business.
• Relationships Matter – Share the Ride: Trust is central, both with key internal and external stakeholders. Relationships are not a side effect of work but a driver of success.

JOB SPECIFICATIONS, PHYSICAL DEMANDS AND WORK ENVIRONMENT

Work Environment: Full-time, in-office role located in Illinois.
Position Type/Standard Schedule: Full Time, Monday thru Friday
Travel: Travel is not required for this role.
Physical Demands: Regular use of computer, telephone, and written communication.

DISCLAIMER

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Wheels recognizes benefits are a significant part of your employee experience, and we've created a robust benefits package that is market-leading, competitive offerings so you and your family can receive outstanding care. Please click here for an overview of the benefits available to you and your family.

Pay Range:

The base salary range for this position is listed above. This position is eligible to participate in the annual incentive plan which is based on company performance and individual performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience, education, certifications, skill level and expertise, and may vary from the amounts listed here.

As one of the largest fleet management companies in North America, Wheels features a portfolio of 900,000+ vehicles under management across the continent, a global alliance in 61 countries, and a client base that consists of some of the best-known businesses in the world. No matter the industry type or business size, we’re proud to work across sales and service fleets, trucks and equipment, and last mile delivery to ensure we power your potential.

The culture at Wheels is the secret to our 80+ years of success. And the reason people choose to join — and stay with — our team.

When you join the team, you'll work with professionals who are passionate, friendly and smart. We foster a welcoming and inclusive environment for all, combined with the encouragement to continuously learn and grow. From day one, we invest in your long-term development through annual performance goals and reviews, educational and wellness programs, awards and celebrations, and more.

Ready to experience the Wheels culture for yourself?

• 10 years average employee tenure

• 10 times recognized as one of Chicago's Best and Brightest Companies to Work For

• 50+ health, wellness and engagement benefits

• 2,500+ online learning programs

Diversity: Wheels deeply values the strength of diversity both in the communities we serve and our own employee base. This includes treating everyone as equal, respecting and valuing diversity, providing equal opportunity and fostering a safe space to work.

Community: We are heavily involved in the communities where we operate. We offer opportunities for employees to make a positive impact through mentorship and tutoring elementary school students, participating in blood drives, donating to United Way and other charitable organizations in the greater Chicagoland and Toronto areas.

Sustainability: Wheels is actively committed to becoming a cleaner fleet management company through recycling programs, public transportation support and more.

We Are Dedicated to the Safety and Health of our Employees

Our employees are critical to delivering on our commitment to client success, which is why we offer a variety of programs focused on the health and wellness of our people.

We hire people who have a customer-focused mindset and a strong collaborative nature. Because at Wheels, customer service and teamwork don't just happen in the office. It is during the informal moments when employee trust is strengthened and friendships are made. We value these moments, which is why we host departmental contests, summer gatherings, family events, holiday celebrations and more.

At Wheels, your well-being is our priority. As part of our commitment to your health and well-being, we’re proud to offer access to the Advocate Health Care Wellness Portal—a personalized platform designed to help you take charge of your health journey.

The 2026 Wellness Program is designed to support you in achieving your personal health goals. Best of all, it’s flexible and fits into your busy lifestyle.

This program is designed to support your overall well-being—physically, emotionally, and financially—by providing tools and incentives that encourage healthy living.