Data Entry Specialist in Philadelphia, Pennsylvania at Norris Square Civic Association

The Data Entry Specialist is responsible for inputting, updating, and maintaining accurate information in computer systems and databases. This role requires attention to detail, speed, and accuracy.

Primary Responsibilities:

1. Enter, update, and audit participant records across CWDS and PhillyWorks, ensuring data consistency between federally and state-reported databases.

2. Apply and track appropriate WIOA program elements (e.g., eligibility, enrollment, services, measurable skill gains, outcomes).

3. Accurately select and enter required CWDS service codes to reflect program activities, supportive services, training, and case management actions.

4. Support program compliance by maintaining organized, timely, and accurate data that meets federal (WIOA) and state reporting standards.

5. Identify and resolve data discrepancies between systems, escalating issues as needed.

6. Collaborate with case managers and program staff to ensure services are properly documented and reflected in both databases.

7. Generate reports when required.

8. Maintain confidentiality and data integrity in accordance with state, federal, and agency policies.

9. Other duties assigned by the director aligned with the role.

Qualifications and Experience Requirements

· Fast and accurate typing skills

· Attention to detail

· Basic computer skills (Word, Excel, databases)

· Ability to work independently

· Time management and organization

· Strong focus and concentration.

· Intermediate to advanced computer skills, internet, and e-mail.

· Knowledge of CWDS and PhillyWorks data bases.

· Ability to secure clearance for PA Child Abuse, PA Criminal History, FBI, and National Sex Offenders Clearance (required).

· Ability to secure health clearances every two years and TB once (required).

· Hold certification for Infant/Child CPR and First Aid, or ability to complete the required training within one month of hire.

Physical Demands

· Ability to lift up to 40 pounds.

· Ability to climb steps.