Administrative Assistant at Taylor Northwest – Bend, Oregon

To apply, click the green 'Apply Now' button above. Please read through your information carefully, as you will not be able to make changes once your application has been submitted.

COMPANY OVERVIEW

Taylor Northwest, founded in 2008, is a privately-owned, heavy civil construction company with services including demolition, excavation, and aggregate crushing. We are a forward-thinking company that values integrity, our diverse team, sustainability, and innovation. Headquartered in Bend, Oregon, our organization is a leader in our field with resources and additional opportunities in transportation logistics, fuel commodities, renewable energy and emerging technology. To learn about our team, visit us at www.taylornw.com.

POSITION SUMMARY

This position provides a unique challenge as it requires performance of multiple accounting and administration functions in support of all construction operations. It will require the employee to adapt to varying situations and act accordingly.

Responsibilities include:

1. Answer and direct phone calls
2. Provide general support to visitors as the point of contact for internal and external customers
3. Open, sort and distribute incoming correspondence
4. Prepare and modify documents including correspondence, reports, drafts, memos, letters, faxes, and forms
5. Maintain various electronic files and documentation thoroughly and accurately
6. Manage office inventory
7. Enter data timely and accurately
8. Inventory coding, usage, transfers, and month-end reconciliation
9. Aggregate trucking entry and invoicing
10. Prepare contract/subcontract documents with extreme attention to detail
11. Accounts Receivable including invoicing and collections
12. Coordinate and submit all vehicle registrations, licenses, and related compliance
13. Confidentially handle sensitive information
14. All other tasks as assigned

This position is full time and may require overtime as needed.

BENEFITS

Benefit package includes paid vacation, sick, and holidays, 401(k) retirement plan, medical, dental, flexible spending account (FSA), health savings account (HSA), Life/AD&D, short term disability and long term disability, as well as voluntary coverages.

1. High school diploma or equivalent or prior experience is preferred
2. 1-3 years administrative or general accounting experience preferred
3. Excellent verbal and written communication, and high attention to detail
4. Proficient in Microsoft Office-word, Excel & Outlook
5. Experience with computerized accounting software
6. Experience in data entry and processing
7. Experience with OSHA, environmental, and driver compliance preferred
8. Strong organizational skills with detail orientation
9. Able to work independently and interact with employees and customers
10. Valid, current Driver's License preferred

Accessibility: If you need an accommodation during the application process, you may call our Application Accommodation Line at (800) 630-2116

EOE, including disability/vets

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