Respite Staff Coordinator at The ARC of Butte County – Chico, California

About The Arc of Butte County

The Arc of Butte County is a nonprofit organization dedicated to serving individuals with intellectual and developmental disabilities (IDD). Established in 1962, we are committed to promoting the inclusion, empowerment, and independence of people with IDD. Through a wide range of services, including adult day programs, respite care, supported employment, and independent living skills training, we aim to improve the quality of life for those we serve and advocate for their human rights and full participation in society.

At The Arc, we strive to create a community where individuals with IDD can live, work, and thrive. Our programs not only offer direct services but also foster a sense of belonging and community engagement. We are passionate about making a difference in the lives of the individuals we support and are looking for dedicated, compassionate team members to join us in this important mission.

About the position:

As a Respite Staff Coordinator, you will provide day-to-day operational support to ensure respite employees are trained, scheduled, and prepared to deliver high-quality services. This role manages timekeeping, communication, and scheduling logistics while reinforcing program expectations and supporting staff performance. You will play a critical role in operational stability by maintaining clear communication, resolving staffing challenges, and contributing to a consistent, supportive work environment. You will work as part of a collaborative and inclusive team that values shared problem-solving and continuous improvement.

What You'll Do:

Timekeeping and Administrative Tasks

● Ensure timesheets and records are managed accurately and consistently

● Monitor overtime and PTO requests and escalate irregularities as needed

● Maintain organized staffing logs and administrative records

● Provide administrative support to supervisors as needed

Training and Onboarding Support

● Schedule required trainings for new and existing staff

● Track training completion and compliance

● Assist with orientation logistics for new care providers

● Reinforce program expectations and procedural updates

Employee Communication and Support

● Match clients with appropriate respite workers

● Support transition planning when a worker leaves

● Follow up to ensure successful worker placement

Quality and Issue Resolution

● Serve as a primary contact for staff questions

● Relay updates from leadership to the workforce

● Support workers with policy clarification or minor issues

● Promote a positive, connected, and informed team culture

What You'll Bring:

● B.A. in a related field or 2–3 years of experience in the field of developmental disabilities (equivalent experience considered)

● Bilingual skills preferred

● Strong organizational and administrative skills

● Effective communication and collaboration abilities

● Ability to manage scheduling, timekeeping, and training logistics accurately

● Commitment to The Arc of Butte County’s mission and values

● Candidates with related experience in human services or caregiving are encouraged to apply

● We encourage candidates to apply even if they do not meet every listed qualification, as transferable skills and lived experience are valued

Physical Requirements:

● Must pass a post offer pre-employment background check, non- arduous physical, drug/TB screen

● Ability to travel locally to meet with clients, partners, or attend events, if applicable.

● Ability to work in various environments, including office and community settings.

● Ability to perform essential job duties with or without reasonable accommodation.

● May require occasional lifting (up to 25 lbs), standing, walking, or assisting individuals with mobility needs, if applicable.

● Work environment may include exposure to pet allergens. The Arc maintains a pet-friendly culture, and animals (such as the office cat) may occasionally be present in the workplace. Employees may also encounter pet allergens through donated items or community environments.

Equal Opportunity Employer:

The Arc Butte County is an equal opportunity employer. We are committed to hiring individuals based on their qualifications and experience, and we welcome applications from all qualified individuals, regardless of gender, age, race, ethnicity, disability, or other protected status.