Unit Secretary, Surgical Unit at RWJBarnabas Health – Jersey CIty, New Jersey

• Alerts nursing staff to new medical orders and test/procedural results.

• Always identifies correct patient charts and reports before filing;
• verifies that all information is correct and takes corrective action
• when necessary (plate, face sheet, ID band, etc). Ensures accuracy at all times.

• Demonstrates a thorough working knowledge of medical and pharmaceutical terminology; asks questions to clarify misunderstandings.

• Documents patients’ allergies in appropriate forms.

• Ensures a safe environment in aspects of care, equipment and treatment.

• Maintains confidentiality of patient information at all times; maintains patient privacy at all times.

• Provides assistance to staff in the organized workflow of daily unit operations.

• Secures needed unit services as directed, (ie: Maintenance, Housekeeping, Security, IC ...)

• Understands the importance of communication. Follows through on messages timely and to the appropriate
• staff member.

• Maintains communication with Admitting Department and cooperates with room assignments.
• Notifies nurse upon arrival of an admission and calls attending physician if admission orders are needed.
• Pass out new patient folders.

• Calls in consultations within appropriate time frame and documents in Cerner.

• Confers with RN regarding scheduling of patient activities and tests

when necessary; consistently follows up on written and oral instructions;

• promptly reports matters requiring immediate nursing intervention.

• Nurses by picking up and delivering, specimens, medications, charts,

requisitions, etc. to different departments and dumbwaiter as requested.

• Identifies and reports potential and actual patient safety issues.
• Correctly complies with national patient safety goals and applicable

policies as appropriate to scope of practice.

• Demonstrates the 4C’s of Commitment, Compassion, Competence and Communication.
• Promotes patient satisfaction by courteous interaction with staff, physicians, patients and visitors. Responds
• to patient and visitor inquiries/comments, referring to appropriate personnel as indicated.

• Performs required clerical work relating to the admission, transfer and discharge of a patient.

• Hourly round and Answer phone calls and bells.

• Keeps unit supplied with all necessary stationery and other supplies at all times.
• Participates in economical utilization of supplies and equipment and orders supplies as necessary with cost awareness.
• Keep station orderly and neat.

• Prints Ticket to Ride.

• Assemble and gather medication info cards for nurses to give to patients.

• Communicate with Nurses re: tasks appearing on dashboard.

• Communicate with MD’s regarding missing items (eg H&Ps, status orders, etc)

Daily Chart/Electronic Medical Record check:
• H&P
• General Consent (print from 3M)
• Patient Portal
• Patient Pharmacy Info
• LOS or 1:1 order checks
• Patient Status Order Check Keep paper lite chart orderly. Assemble / breakdown charts

• Monitor Care Compass for new orders and ensure RN is aware of orders.

• Update wipe boards with daily assignment.

• Notifies appropriate departments of patient expirations.

• Discharge call backs.

• Validate 724 process/computer.

• Assist patients with accessing the patient portal.