Specialist, Accounting + Payables at Apothecary Products – Burnsville, Minnesota

Role Summary:

The Accounting + Payables Specialist is a key role in the daily operations of the Apothecary Products, LLC (APL) accounting team with responsibility for several key month-end close tasks, significant responsibility for sales and use tax reporting, and direct responsibility for timely vendor payments and accurate recording of expenses. This position also provides direct support to Annual Operating Plan, forecasting, treasury, and other support activities.

Essential Duties + Responsibilities:

• Accountable for several key month-end and year-end close responsibilities, per monthly closing schedule.
• Reconcile several balance sheet accounts and record fixed asset transactions according to company procedures.
• Responsible for completing key activities associated with accounts payables, credit card payables, key accruals activities and the recording of use tax according to company procedure.
• Provide support recording inventory transactions by working with accounting leadership and cross functional teams, as necessary.
• Code inventory invoices and key vendor invoices to general ledger accounts and cost centers according to company procedures.
• Code marketing invoices to the proper brands, customers, and general ledger accounts according to the company procedure.
• Research invoice discrepancies for resolution, escalating when appropriate to accounting leadership.
• Prepare payment recommendations for review by SVP Finance, as part of the weekly treasury process.
• Process all vendor payments based on preferred payment method in accordance with procedure.
• Reconcile key vendor statements, as applicable, in accordance with procedure.
• Maintain accurate storage of vendor invoices/payments.
• Maintain vendors master data and resolve vendor inquiries, as needed.
• Assist Accounting leadership with other projects as requested.
• Offer new ideas to support fulfillment of department goals and procedures to Accounting and Finance teams.
• Complete mail administration activities to meet business needs.
• Other duties as beneficial to the success of APL.

Essential Competencies + Skills:

Education: High school diploma or equivalent

Work Experience: 2-4 years’ related experience

Travel Requirement: None

Critical skills and abilities:

• Demonstrated knowledge of core accounting principles, practices, and procedures associated with responsibilities
• Demonstrated strength in multi-tasking with success in executing under specific timelines
• Willingness to work overtime as needed
• Very detail-orientated
• Organized, analytical and problem solver
• Positive and adaptable attitude

• Self-starter who thrives working independently

• Proven ability to achieve business results through cross-functional collaboration and communications
• An effective and proactive communicator with demonstrated ability to build rapport with others
• This position requires an individual who is comfortable owning key processes and serving as a primary point of contact
• Demonstrated excellent interpersonal skills to effectively communicate internally and externally
• Ability to execute a high volume of transactions

• Adaptable, resilient, flexible, fast-paced/sense of urgency, and a high level of multitasking ability
• Demonstrable strong technical proficiency with Microsoft Office Suite and ability to navigate skillfully in business system tools (i.e. ERP, customer portals).

• Ability to work with a diverse team

• Verified experience operating in a fast-paced growth business experience and/or demonstrated effectiveness in a small company/location working both strategically and tactically working tactically and contributing to the development of foundational, impactful HR programs
• Verified personal and professional values aligning with APL (Winning, Excellence, Collaboration, Accountability, and Each Other - WE CARE)
• Successfully exhibits APL’s core competencies (Business Know-How, Solutions Minded, One APL, Develop Self and Others, and Agility)

Physical Requirements:

To perform this job successfully, the Team Member must be able to perform each essential duty satisfactorily. At Apothecary Products, we strive to minimize the level of physical work needed to perform the job. The demands described here are representative of those a Team Member encounters while performing the essential functions of the job. Reasonable accommodation may be made to enable Team Members with disabilities to perform the essential functions. Required demands include:

• Must be able to sit at desk for an eight-hour shift (with intermittent movement)
• See, hear, and communicate with sufficient capability to perform assigned tasks and maintain proper job safety conditions
• Must be alert and aware of surrounding for safety concerns

Work Environment:

The work environment for this position is a combination of office and manufacturing settings. As Apothecary Products is a manufacturer and distributor of products and supplies, the incumbent will be exposed to various temperatures, fumes, and loud noise in the manufacturing setting. Due to periodic time spent on the manufacturing floor, the incumbent must be able to tolerate some exposure to these workplace characteristics. The incumbent must also follow company safety procedures.

The duties of this position may change from time to time. Apothecary Products, LLC reserves the right to add or delete duties and responsibilities at their discretion. The job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.