Senior Accountant at Tailstorm Health Inc – Phoenix, Arizona

Medivant Healthcare is a leading healthcare solutions provider dedicated to delivering innovative, patient-centric services across the pharmaceutical and medical device sectors. We specialize in providing solutions to both domestic and global markets, with a strong focus on compliance, quality, and sustainable growth. Our Finance team plays a pivotal role in ensuring transparency, accuracy, and efficiency in financial reporting and decision-making. The Senior Accountant will serve as a key partner to Operations, Supply Chain, Manufacturing, Sales, and HR, managing daily finance-related requests, strengthening accounting policies and procedures, supporting the implementation and optimization of financial systems, and acting as a quality-control layer over AP and AR activities. This role will also own Arizona TPT (Transaction Privilege Tax) compliance and related processes.

Role Overview:

The Senior Accountant is responsible for managing daily finance-related requests, implementation and optimization of financial systems, general ledger activities, month-end closing, audit processes, and reconciliations. This role supports both U.S. and international operations (India and global sales teams) and contributes to financial analysis, policy & procedure development, and inventory accounting management. This position requires a proactive professional with strong technical accounting skills, attention to detail, and the ability to streamline financial workflows while ensuring compliance with GAAP and corporate policies.

Key Responsibilities:

Inventory & Cost Accounting Ownership:

Own and maintain inventory and cost accounting processes, including standard vs. actual costing, inventory valuation, reserves, and variance analysis.Ensure accurate accounting for COGS, inventory movements, production costs, and adjustments in accordance with U.S. GAAP.Partner with Operations and Supply Chain to reconcile inventory, investigate variances, and improve data quality and cost visibilityMaintain and enhance inventory and cost accounting schedules, reconciliations, and supporting documentation.

Month-End Close & Financial Accuracy:

Own key areas of the month-end close, including inventory, COGS, accruals, prepaids, and cost-related entries.Prepare and review journal entries, reconciliations, and supporting schedules to ensure accuracy, completeness, and compliance with GAAP.Perform balance sheet and P&L reviews, investigate variances, and ensure timely resolution of issues.

Cross-Functional Support & Request Management:

Act as a primary finance contact for day-to-day accounting and reporting requests from Operations, Sales, HR, Procurement, and other departments.Manage and prioritize incoming requests, ensuring timely, accurate, and well-documented responses.Translate business activities into proper accounting treatment and guide stakeholders on finance and documentation requirements.

Policies, Procedures & Internal Controls:

Develop, document, and maintain accounting policies, procedures, and standard operating processes, with a strong focus on inventory, purchasing, and cost flows.Help strengthen and enforce internal controls across inventory, purchasing, payables, receivables, and close processes.Identify process gaps or control weaknesses and lead or support remediation initiatives

Systems & Process Improvement:

Actively participate in implementation, optimization, and enhancement of financial systems (e.g., ERP, inventory systems, accounting platforms, expense and procurement tools).Partner with Finance and Operations leadership to drive automation, process improvements, and data quality initiatives.Serve as a subject-matter expert for inventory, cost, and tax flows within financial systems.

Oversight of AP and AR Activities:

Provide review and oversight of Accounts Payable activities, including invoice coding, accruals, vendor reconciliations, and payment preparation, to ensure accuracy and policy compliance.Provide review and oversight of Accounts Receivable activities, including billing accuracy, revenue-related entries, cash application, and customer balance reviews.Act as a quality-control and review layer to ensure AP and AR processes meet accounting standards, internal policies, and audit requirements.

Arizona TPT (Transaction Privilege Tax) & Indirect Tax Compliance:

Own and manage all Arizona TPT–related compliance processes.Prepare, issue, and maintain Arizona Form 5000 and Form 5000A (including resale and exemption certificates) for vendors and customers, as applicable.Ensure the company’s TPT license is properly maintained and renewed on a timely basis, including handling updates to business information and locations.Oversee the application of correct TPT treatment on invoices, purchases, and transactions in coordination with AP, AR, and Operations.Coordinate the preparation, review, and filing of TPT returns (directly or with external advisors), ensuring accuracy, completeness, and timeliness.Maintain organized supporting documentation for audits, exemptions, and compliance reviews.Serve as the internal subject-matter expert on Arizona TPT matters and monitor regulatory changes, updating policies and procedures as needed.

Audit & Compliance Support:

Serve as a key contributor to internal and external audits, particularly for inventory, COGS, purchasing, revenue, and tax-related areas.Prepare audit schedules, supporting documentation, and explanations of accounting treatments.Ensure compliance with U.S. GAAP and company accounting policies.

Team Leadership & Knowledge Sharing:

Provide day-to-day guidance and technical support to accounting staff in areas of inventory, costs, AP, AR, and tax documentation.Review work prepared by others and provide constructive feedback to improve quality, accuracy, and consistency.Help onboard and train team members on systems, processes, and accounting standards.

Qualifications Required:

Bachelor’s degree in Accounting, Finance, or related field required.5-8+ years of accounting experience, preferably in a manufacturing or pharmaceutical environment.Strong understanding of GAAP, accrual accounting, and multi-entity consolidation.Experience in month-end close, financial audits, and revenue accounting.

Preferred:

Advanced QuickBooks Online and Excel skills required.Experience with ADP, Zoho Books, or ERP systems preferred.Familiarity with GAAP compliance, audit documentation, and financial automation tools.

Key Competencies:

Strong knowledge of GAAP, month-end close, and financial reporting.Excellent analytical and problem-solving skills with attention to detail.Proven ability to manage audits and ensure regulatory compliance.Proficient in QuickBooks Online (QBO), ADP, and advanced Excel functions.Skilled at collaborating across teams and communicating effectively.Maintains high standards of accuracy, integrity, and confidentiality.Demonstrates a process improvement mindset, focusing on efficiency and automation.Strong organization and time management abilities in fast-paced environments.