What is the role of a Physician Scheduling Specialist at Diversified Radiology?

The Physician Scheduling Specialist position at Diversified Radiology is a Full-time or part-time position opportunity in the Marketing field.

What type of employment is offered for this Physician Scheduling Specialist role?

Full-time or part-time position

How can I apply for the Physician Scheduling Specialist position at Diversified Radiology?

You can apply directly through the application link provided.

Physician Scheduling Specialist at Diversified Radiology

Physician Scheduling Specialist

Diversified Radiology is a thriving and growing 75+ radiologist group founded in 1927 and partnered with Lumexa Imaging. Our practice is dedicated to providing quality, subspecialized care and expertise in Denver, Colorado and throughout the nation via teleradiology. Our practice is truly diversified providing subspecialized diagnostic and interventional excellence to improve patient care with different hospital systems, independent outpatient imaging centers, tertiary care centers, community hospitals, specialty practices, and stand-alone ED and urgent care centers in 18 states and growing. Our case mix and complexity rivals that of teaching hospitals, but in a relaxed practice setting that values work/life balance.

Join Diversified Radiology’s Operations Team: Remote or Hybrid (Denver, CO)

The Physician Scheduling Specialist is responsible for the comprehensive management of the physician and physician extenders schedules across all service lines. This role ensures efficient allocation of clinical resources, maintains accurate and compliant scheduling data, and supports operational continuity through proactive coordination with physicians, administrators, and department leaders.

Essential Functions:

Create, manage, and maintain physician and physician extender schedules based on clinical demand and provider availability by ensuring shifts are updated and align with staffing and volume demands.
Ensure appropriate vacation coverage, manage shift swaps, volunteer shifts, and approved time off by collaborating with sub-specialty core members and operational leadership to confirm shifts, while promptly addressing and communicating any coverage gaps.
Support subspecialty cores and independent RAD schedulers by providing scheduling guidance and direct assistance where needed.
Serve as system administrator and subject matter expert for the scheduling/workforce management platform (e.g., QGenda).
Manage user access, permissions, and system security. Maintain accurate provider profiles including specialties, credentials, partner status, and contact information.
Configure and optimize system settings, scheduling rules, and workflows to meet operational needs.
Create and maintain provider schedules, shifts, and system structures (e.g., reading slots, seats).
Ensure data accuracy, integrity, and compliance within scheduling systems and associated data warehouses.
Monitor and track wRVU’s, extra shifts, target productivity, radiologist percentages, shift rate changes, special shifts, and IT downtimes, ensuring physician targets are accurate.
Perform daily reconciliations of overlapping shifts and shifts worked outside of standard reading hours, including wRVU and SOS validations. Collaborate with team members to ensure accurate oversight of Locum schedules.
Coordinate Physician and Physician Healthcare Extender credentialing by requesting and maintaining appropriate credentials for various subspecialties, as collaborates with facilities to align and maintain procedural Delineation of Privileges on skills and privileges.
Oversee the timely creation of reports for tracking, scheduling, payroll, core leads, IR clinic, and other reports as requested by Finance, ensuring proper maintenance and reporting within the data warehouse.
Collaborate with Finance team and payroll prior to the processing of payroll to report physician excess shifts, reviewing and reconciling payroll reports to ensure radiologists are accurately compensated for stipends, blue days, transfers, payroll corrections, admin days, and settle ups.
Provide timely communication of errors and notifies applicable parties of the plan of action, including affected Physicians and Physician Extenders, applicable operational staff, HR, payroll, finance, and others as needed.
Maintains current staff and task phone numbers, along with other relevant information, within the scheduling software.
Provides backup to the Office Manager in overseeing the lodging schedules for remote reading sites within the scheduling software, and condominium arrangements, including cleaning and maintenance
Performs all other general administrative duties as assigned or required.

Education/Experience:

Must have a High School Diploma or GED
Bachelor’s degree in healthcare administration or related discipline preferred but not required; relevant years of experience will be considered in lieu of a degree
Demonstrated proficiency in automated scheduling software, as well as Microsoft office applications, (Word, Excel, Outlook) highly preferred
Prior experience managing data systems, tracking payroll, monitoring workloads (e.g., wRVU’ s), data reporting, working with physicians, physician extenders, or clinical staff highly preferred

Knowledge/Skills:

Attention to detail and accuracy in all scheduling, reporting, and administrative tasks, as well as adaptability to work in a fast-paced, dynamic healthcare environment
Must be a self-starter and have the ability to work independently and proactively to ensure operational continuity and alignment with contractual and staffing requirements
Must have a thorough understanding of physician and physician extender scheduling practices across multiple service lines, including knowledge of shift swaps, call schedules, time-off requests, and vacation coverage management.
Familiarity with workload metrics such as wRVU’ s, productivity targets, and shift rates
Ability to maintain accurate scheduling data, generate reports, and ensure integrity within scheduling software and data warehouses
Strong organizational skills to manage multiple priorities and ensure efficient allocation of resources
Experience coordinating credentialing processes, procedural privileges, and compliance documentation
Excellent communication skills in writing and in person, ability to collaborate professionally with physicians, physician extenders and other key stakeholder
Ability to identify and resolve scheduling conflicts, coverage gaps, or workflow inefficiencies
Prior knowledge of HIPAA regulations and ability to handle sensitive patient and physician information with confidentiality

Environmental/Working Conditions:

Frequent contact with physicians, healthcare extenders, leadership and operational staff.
Expected to provide assistance in scheduling as needed, outside of normal work hours, such as early morning, late evenings, and weekends.

Physical/Mental Demands:

Primarily sitting and computer work

Salary contingent on experience.

This job description is intended to outline the general nature and level of work performed. It is not intended to be an exhaustive list of all responsibilities, duties, skills, or working conditions. Responsibilities and requirements may change or be adjusted as organizational needs evolve.

Lumexa Imaging is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, or any other protected status protected by applicable law.

$58,000 - $62,000 a year

Physician Scheduling Specialist at Diversified Radiology – Remote

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