Assistant Director of Programs at Richard Kane Family YMCA of Bartlesville – Bartlesville, Oklahoma

Department: Programs
Reports To: VP of Operations/ COO (Executive Leadership as Assigned)
Status: Full-Time, Exempt

Salary: $40,000 - $43,000

The Assistant Director of Programs serves as a key operational leader supporting youth programs, seasonal staffing, and special events. This position is the primary assistant for the YMCA’s largest sports programs, supports seasonal aquatics operations during the summer, and serves as the lead coordinator for several signature community events throughout the year.

This role is highly visible, hands-on, and requires strong organizational skills, staff supervision experience, and the ability to manage multiple priorities across changing seasons while upholding the YMCA’s mission and values.

Winter Basketball (Primary Focus)

Serve as the lead assistant in operations of the YMCA’s large winter basketball league
Assist with:

• League logistics, schedules, and gym coordination
• Volunteer coach onboarding, communication, and support
• Game-day operations, staffing, and issue resolution
• Sportsmanship enforcement and parent communication

Little Ballers (PK–K) – Fall & Spring

• Assist with planning and execution of smaller developmental leagues
• Support coach training, equipment setup, and weekly operations
• Help ensure a positive first-sports experience for youth and families

Act as a visible on-site leader during games and practices

Serve as the primary point of contact for:

• Pool concessions staff
• Front gate / admissions staff

Assist with:

• Seasonal staff onboarding and training
• Scheduling and daily operational coverage
• Customer service and member engagement
• Coordination with aquatics leadership and maintenance staff

Support adherence to YMCA policies, safety standards, and cash-handling procedures

Serve as the lead staff coordinator (or co-lead, as assigned) for the following annual events:

• February: Daddy Daughter Dance
• March: Mother Son Nerf War
• April: Healthy Kids Day
• July: Tri in July
• November: Turkey Trot

Responsibilities include:

• Event planning timelines and logistics
• Staff and volunteer coordination
• Vendor and facility coordination
• Event setup, execution, and breakdown
• Post-event evaluation and reporting

Staff Leadership & Support

• Assist with recruitment, training, scheduling, and supervision of part-time staff and volunteers
• Provide consistent on-site leadership during programs and events
• Support staff accountability while modeling professionalism and YMCA values
• Assist with conflict resolution involving staff, parents, participants, or members

Administrative & Operational Support

• Assist with program registration support and reporting
• Maintain accurate records related to programs, staffing, and events
• Support budget awareness, expense tracking, and inventory management
• Collaborate across program departments to ensure smooth operations (School Age Care, Aquatics, Membership, Sports)

Mission & Member Experience

• Model and promote the YMCA’s core values: Caring, Honesty, Respect, Responsibility, and Faith
• Help create a welcoming, inclusive environment for all participants and families
• Support the YMCA’s mission to build healthy spirit, mind, and body for all

Required

• High school diploma or equivalent
• Experience working in youth sports, camps, or recreation programs
• Demonstrated ability to supervise staff and volunteers
• Strong organizational, communication, and problem-solving skills
• Ability to work evenings, weekends, and special events as required

Preferred

• Associate’s or Bachelor’s degree in Recreation, Sports Management, Education, or related field
• YMCA or nonprofit recreation experience
• Experience managing seasonal or high-volume programs
• CPR/AED/First Aid certification (or ability to obtain)

Physical & Schedule Requirements

• Ability to stand for extended periods during games and events
• Ability to lift and move equipment (up to 50 lbs.)
• Flexible schedule including evenings, weekends, and holidays as program needs dictate

Why This Role Matters

This position is critical to delivering high-quality youth programs, supporting seasonal staff, and executing some of the YMCA’s most visible community events. The Assistant Director of Programs helps ensure operational excellence while strengthening relationships with families, volunteers, and staff.

Accepting applications until February 28, 2026