Administrative Assistant at Recovery Centers of Montana – Missoula, Montana

Administrative Assistant

Job description:

• The Administrative Assistant provides overall administrative support to the COO at RCM/CCIH.
• Duties of the Administrative Assistant include employee training tracking, employee files, state regulations, hiring and termination processes, and ensuring that the tasks given from COO are completed.
• The Administrative Assistant reports to the site COO.
• This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.
• The employee will be required to follow any other job-related instructions and/or duties requested by his/her supervisor.

Essential Job Functions:

• Maintains Database.
• Track employee training.
• Answers employee questions on files.
• Learns and abides by state regulations.
• Learn new-hire process.
• Termination process.
• Human resources tasks provided by the COO.
• Other admin tasks as provided by COO.

Attendance Requirements:

• The Administrative Assistant is expected to work whichever schedule is provided.
• Staffing needs, operational demands, and service specific protocol may necessitate variations in starting and ending times, as well as variations in the total hours that may be scheduled each day and week.
• Supervisors have the ability, responsibility, and authority to adjust employee work schedules based upon a variety of issues pertaining to the delivery of services.
• The scheduling of staff meetings, training courses, and other meetings may necessitate variations in employee work schedules.
• Permanent changes in an employee’s work schedule will be provided to the employee in writing with an explanation describing why the change was made.
• Scheduling is the responsibility of the employer and will be based on the needs of the participants served by this agency.

Minimum Qualifications

Knowledge/Skills/Abilities:

• Ability to work with diverse cultures, individual and family differences.
• Strong computer skills, knowledge of word and excel.
• Ability to maintain filing.
• Ability to multitask and prioritize needs.
• Excellent grammar and writing skills.
• Pleasant, customer-oriented attitude.
• Professional grooming and dress.
• Strong oral and written communication skills.
• Positive teamwork skills with other staff, individuals served by the agency, and other resources in the community.
• Current, valid Montana state driver’s license.
• Clear cps and criminal background checks.

Education/Experience:

• High school diploma or GED.
• Office work experience in a medical or mental health agency.
• Experience using computers, excel and word.
• Positive, customer oriented, professional presentation.