Business Operations Specialist at Palares LLC – Lenexa, Kansas

GuideTech, a subsidiary of Palladyne AI, is a rapidly growing aerospace company developing high-performance avionics and autonomy software for defense, space, and advanced unmanned systems. We support a wide range of platforms—from small UAVs to spacecraft—helping bring complex technologies from concept through flight-ready capability.

Palladyne AI (NASDAQ: PYDN) is an AI software company on a mission to automate physically demanding work that has historically been too complex to automate. With decades of robotics innovation, our technology enables machines to observe, learn, reason, and act—supporting critical applications in national security, public safety, and advanced industry.

ABOUT THE ROLE

We are seeking a highly organized, proactive Business Operations Specialist to support our Lenexa office. This role is central to keeping day-to-day operations running smoothly across office management, reporting, coordination, and employee support.

This is a hands-on position for someone who thrives in a fast-paced environment, takes ownership of their work, and can manage multiple priorities while maintaining strong attention to detail. You’ll serve as a key operational partner to internal teams and leadership, ensuring processes stay organized, efficient, and on track.

WHAT YOU’LL DO

Office Operations & Coordination

• Manage day-to-day office operations including vendors, supplies, mail, and shared spaces
• Coordinate office services (utilities, internet, janitorial, etc.) and maintain workplace readiness
• Support planning and logistics for team events, customer visits, and in-office activities

Business Operations & Reporting

• Prepare and distribute recurring reports related to project hours, budgets, and internal metrics
• Track project spend versus plan and support accurate internal reporting
• Assist with timesheet and charge code administration

Financial & Administrative Support

• Review invoices against internal tracking and support expense documentation (travel, equipment, supplies)
• Maintain organized records to support billing and operational reporting

Contract & Process Coordination

• Track contract status and follow up with stakeholders to keep approvals moving
• Maintain visibility into workflows and ensure timely completion of key processes

HR & Employee Support

• Serve as a liaison between internal teams and HR, supporting communication on benefits, compensation updates, and company policies
• Coordinate onboarding logistics and recurring people processes, including new hire setup and performance review cycles
• Support audits, compliance activities, and general employee-related administrative needs

Shipping, Receiving & Inventory

• Coordinate shipping and receiving of materials and equipment
• Maintain accurate inventory records and organization of supplies

Executive Support

• Provide calendar, scheduling, and administrative support for 1–2 executives
• Coordinate meetings, travel arrangements, and scheduling logistics
• Track action items and support timely follow-up on priorities

QUALIFICATIONS

· 3+ years of experience in office administration, business coordination, executive assistant or similar roles

· Strong organizational skills with the ability to manage multiple priorities independently

· Proficiency in Microsoft Excel and general business software tools

· Experience with QuickBooks or similar systems preferred

· Excellent communication skills and sound judgment

· High attention to detail with strong follow-through

· Ability to handle sensitive information with professionalism and discretion

GROWTH & IMPACT

You’ll play a critical role in enabling operational efficiency across the organization. Your ability to keep systems organized, processes moving, and teams supported will directly impact productivity, execution, and overall business performance.

grow and empower themselves through enabling & coaching.

COMPENSATION PHILOSOPHY

We offer competitive compensation and meaningful benefits designed to support both performance and purpose. Final offers are based on experience, skills, and role alignment.

CULTURE

Our culture is built on trust, integrity, and a shared commitment to meaningful work that supports national security, public safety, and critical technologies. We value accountability, collaboration, and continuous growth—and we take pride in doing things the right way.

THE FINE PRINT

No 3rd party candidates will be accepted
GuideTech is an equal opportunity employer