Executive Assistant at State of Missouri – Jefferson City, Missouri

Job Location: This position will be located at the Missouri State Capitol, Room 224, in Jefferson City, Missouri

Why you’ll love this position: The Office of the Lieutenant Governor is seeking a highly organized, professional, and constituent-focused Executive Assistant. This position serves as the critical first point of contact for the office and ensures the seamless daily operations of the Lieutenant Governor’s administrative functions. The ideal candidate will possess excellent communication skills, a high degree of discretion, and the ability to manage multiple priorities in a fast-paced government environment.

Scheduling & Administrative Support

• Manage and maintain the Lieutenant Governor’s daily schedule, including vetting meeting requests, coordinating travel logistics, and preparing daily briefing materials.
• Liaise with other state agencies, elected officials, and external stakeholders to coordinate meetings and events.
• Maintain accurate records, manage correspondence, and assist the Chief of Staff with special projects as needed.

Greeting Visitors & Office Management

• Serve as the primary receptionist for the suite, warmly greeting and directing visiting dignitaries, elected officials, lobbyists, and the general public.
• Answer the main multi-line telephone system, route calls to appropriate staff, and maintain a professional and welcoming office environment.
• Manage office supplies, handle incoming/outgoing mail, and ensure the front office operates efficiently.

Constituent Inquiries & Casework

• Receive, track, and respond to constituent inquiries via phone, email, and traditional mail.
• Act as a liaison between Missouri citizens and state agencies to help resolve constituent concerns and direct them to the appropriate resources.
• Draft standardized responses and ensure all constituent communications are handled with promptness, empathy, and professionalism.

Capitol Tours & Public Engagement

• Schedule, coordinate, and frequently lead tours of the Missouri State Capitol for visiting school groups, organizations, and constituents.
• Provide accurate historical and civic information regarding the Capitol building and the duties of the executive branch.
• Assist with the coordination of special ceremonies, awards, or public events hosted by the Office of the Lieutenant Governor.

Minimum Qualifications:

• Bachelor’s degree in Political Science, Public Administration, Communications, Business, or a related field (relevant administrative or legislative experience may substitute for education).
  
• Exceptional written and verbal communication skills.
  
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook) and standard office equipment.
  
• Ability to maintain confidentiality and exercise sound judgment in a high-profile political environment.
  

Lack of post‐secondary education will not be used as the sole basis denying consideration to any applicant.

Successful background check results are required for employment in this position. This may include background checks involving a candidate's name and/or fingerprints and other screenings as needed for the specific position.

Authorization to work in the United States is a prerequisite of employment. The Office of Administration will not sponsor applicants for work visas.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

OARecruiters@oa.mo.gov