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Academic Records Specialist - 003047 at University of South Alabama – Mobile, Alabama

University of South Alabama
Mobile, Alabama, 36688, United States
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About This Position

Posting Details
Position Information
Position Number003047
Position TitleAcademic Records Specialist - 003047
DivisionAcademic Affairs
Department360100 - Registrar's Office
Minimum Qualifications
High school diploma or equivalent and four years related experience. An equivalent combination of education or experience may be considered.
Preferred Qualifications
Job Description Summary
The University of South Alabama’s Registrar’s Office is seeking to hire an Academic Records Specialist. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
  • Manages all phases of the creation of the academic course schedule to include conducting schedule training for new schedulers and annual training for returning schedulers.
  • Prepares training material.
  • Enters and monitors course data.
  • Ensures accuracy of all course listings to include comments, fee codes, drop/add dates, restrictions, pre-requisites, reserved seats, course descriptions, and other course specifics by auditing all information against the University Bulletin.
  • Monitors and reports or scheduling.
  • Maintains electronic file of requested schedule changes.
  • Answers registration questions for students and staff.
  • Monitors departmental email account.
  • Adheres to student confidentiality rights as legislated with the Family Educational Rights and Privacy Act (FERPA) of 1974 in handling academic records and responding to third party requestors.
  • Ensures accuracy and compliance with University requirements to maintain academic integrity.
  • Interacts by phone, email, and in person with faculty, students, and staff.
  • Must be able to lift boxes weighing up to 30 lbs.
  • Attends special events that may require working nights and weekends.
  • Regular and prompt attendance.
  • Ability to work schedule as defined and overtime as required.
  • Related duties as required.
Posting Information
Number of Vacancies1
Position End Date (if temporary)
Job Open Date03/04/2026
Job Close Date
Open Until FilledYes
Special Instructions to Applicants
Working DaysMonday - Friday
Working Hours8:00 a.m. - 5:00 p.m.
Job LocationMain Campus
Full-time or Part-TimeFull Time
Regular or TemporaryRegular
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you at least 18 years of age?
    • Yes
    • No
  2. * Do you have a legal right to work in the United States?
    • Yes
    • No
  3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
    • Yes
    • No
  4. * What is the highest level of education you have completed?
    • Less than High School
    • High School Diploma or equivalent
    • Associates Degree
    • Bachelors Degree (or will obtain within 6 months)
    • Masters Degree (or will obtain within 6 months)
    • Terminal Degree (or will obtain within 6 months)
  5. * How many years of related experience do you have?
    • Less than 1 year
    • Between 1 - 3 years
    • Between 3 - 5 years
    • Between 5 - 7 years
    • More than 7 years
  6. * How did you hear about this position?
    • USA website
    • LinkedIn
    • Zip Recruiter
    • Indeed
    • HigherEd Jobs
    • Alabama Career Center / Alabama Works
    • Facebook
    • Word of mouth
    • Other
Applicant Documents
Required Documents
    Optional Documents
    1. Resume
    2. Cover Letter

    The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.


    EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.


    Annual Security and Fire Safety Report
    The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

    Job Location

    Mobile, Alabama, 36688, United States

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