Executive Assistant On site at Distro – Medellín del Carmen, Chiapas

Position: Executive Assistant to the CEO (On-site)

Location: Colombia / Peru

Schedule: 8:00 AM 6:00 PM EST

Salary Range:

Colombia: COP $4,880,000

Peru: PEN 4,600

Overview: We are seeking a highly skilled, proactive, and detail-oriented Executive Assistant to provide comprehensive support to the CEO. The ideal candidate excels in a fast-paced environment, demonstrates strong critical thinking, communicates exceptionally in English, and manages multiple priorities with precision and discretion.

Responsibilities:

Executive Support:

Manage the CEOs complex calendar and schedule meetings across multiple time zones.

Handle professional correspondence, task coordination, and daily operational workflow.

Maintain confidentiality and adhere to strict data privacy and cybersecurity protocols.

Demonstrate outstanding business communication skills in English (verbal and written).

Adapt quickly to shifting priorities with a problem-solving mindset.

Project & Task Management:

Act as a liaison between the CEO and internal teams to ensure alignment on priorities.

Set up projects in Microsoft Teams with proper structures.

Use ERP (Accelo) to create/update projects, tasks, business development activities, proposal budgets, contract administration, and CRM entries.

Track deadlines, follow up with team members, and provide status reports.

Proactively identify bottlenecks and propose solutions to keep projects on schedule.

Quality Control:

Review client deliverables for accuracy, data integrity, and version control.

Proofread and format PowerPoint, Word, Excel, and PDF documents to meet high professional standards and brand guidelines.

Graphic Design:

Create high-quality presentations in PowerPoint or Canva.

Design infographics, social media assets, and visual elements aligned with internal and client branding.

Ensure consistency and adaptability across all visual outputs.

Data Management & Security:

Manage and validate complex data sets with accuracy and compliance.

Ensure sensitive information is shared only with authorized audiences.

Event Planning (Remote Management):

Plan and coordinate in-person events (workshops, client meetings, conferences).

Handle venue sourcing, vendor coordination, catering, logistics, and budgets.

Develop detailed timelines and checklists for flawless execution.

Manage all planning remotelyno travel required.

Report Creation (Using MS365 Copilot):

Aggregate and analyze data from multiple sources.

Generate reports with insights, recommendations, and visual representations (charts, graphs, infographics).

Prepare executive-ready briefs and presentations for decision-making.

Additional Responsibilities:

Perform light bookkeeping tasks (expense reports, draft invoices).

Use AI tools responsibly and stay updated on new technologies to optimize workflows.

Requirements:

5+ years of proven experience as an Executive Assistant

Advanced proficiency in MS Office Suite and Canva (required)

Power BI skills (preferred)

Exceptional organizational and multitasking abilities

Strong attention to detail and professionalism

High discretion when handling confidential information

Advanced English (C1), spoken and written

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