Human Resources Assistant in Fremont, Ohio at Beck Suppliers, LLC

Weekly Pay | Flexible Hours | Promotions | Bonuses | Benefits

Why Work at Beck Suppliers:

Beck Suppliers is a 100% employee-owned company that truly believes its people are the foundation of its success. Across our four business divisions, we are committed to creating a welcoming, supportive workplace where employees are valued, treated with respect, and encouraged to grow both professionally and personally. At Beck Suppliers, our employee stock ownership plan (ESOP) offers something truly unique: employees build long-term ownership and share in the success they help create.

Our employees are supported through training, opportunities for advancement, and leadership that values ideas from every level of the organization. The work environment is collaborative, dependable, and grounded in shared values. Working at Beck Suppliers is more than a job; it’s a chance to be part of something meaningful, where your work matters, your voice is heard, and your future is connected to the success you help build.

The Role:

The Human Resources Assistant plays a key part in keeping HR operations running smoothly while supporting a positive employee experience. This role handles essential HR activities such as maintaining accurate employee records, processing HR transactions, and supporting daily HR workflows that help the organization operate effectively.

As part of the HR team, the Human Resources Assistant provides timely, friendly, and reliable support to managers and employees, demonstrating respect in every interaction. In our employee-owned organization, this role contributes to a positive employee experience through strong follow-through, professionalism, and care in handling sensitive information. This position offers hands-on HR experience and meaningful opportunities to learn, grow, and create value alongside fellow co-owners.

What We're Looking for:

A people-focused, organized, and service-oriented team player that approaches their work with empathy and confidentiality, aiming to support employees while aligning with company policies.

• A dedicated team member that is reliable and consistent and that can be trusted to handle sensitive information accurately, meet deadlines, and follow through on commitments.
• Documented success exceling in a fast-paced, high-volume environment.
• History of effectiveness working in collaborative environments that align with organizational values while adapting easily to change.
• Track record of strong communication, organization, and ethical judgment.
• Demonstrated ability to think proactively, pay close attention to detail, communicate clearly, and remain fair and professional when handling sensitive information.

Key Responsibilities:

1. HR Operations & Employee Support

• Performs routine administrative tasks to support the day-to-day operation of the Human Resources function.
• Responds to internal employee inquiries related to HR processes by providing standard information or directing questions to appropriate HR team members.
• Prepares, processes, and distributes HR communications, forms, and standard documents.
• Schedules and coordinates HR-related meetings and trainings.
• Supports payroll-related administration by entering employee data changes and assisting with issue resolution as directed.
• Maintains strict confidentiality of employee and business information, accessing and sharing information only as required to perform assigned responsibilities and in accordance with established policies.

2. Hiring, Onboarding & Offboarding Administration

• Coordinates background checks, reference checks, and pre-employment testing as directed.
• Administers onboarding steps within the HRIS, ensuring required electronic tasks and documentation are completed accurately and on time.
• Verifies employment eligibility documentation (I-9) and maintains required electronic records in accordance with established procedures.
• Processes employee separations by completing required system updates, documentation, and notifications (including coordination with IT) as directed.
• Supports compliance-related and management training enrollment by entering and tracking assignments in designated systems.

3. Leave & Employee Status Administration

• Tracks and records employee leave usage, including FMLA and other company leave programs, using established procedures.
• Administers FMLA documentation and tracking under the direction of HR leadership, including application processing, employee notifications, and intermittent leave tracking.
• Maintains accurate leave and employee status records in HR systems.
• Responds to routine employee questions related to leave status using standard guidelines and resources.

4. Recordkeeping, Compliance & Documentation Support

• Maintains accurate and up-to-date employee records in the HRIS and electronic personnel files.
• Scans, indexes, uploads, and organizes HR documentation in accordance with record retention requirements.
• Conducts periodic reviews of HR files to confirm required documentation is complete and escalates discrepancies as needed.
• Supports workers’ compensation, unemployment, and OSHA administration by gathering documentation and updating required logs.
• Records reported workplace injuries and maintains required OSHA and BWC documentation in HR systems.
• Coordinates random drug testing administration by sending notifications and maintaining documentation of results.

5. Projects, Reconciliations & Administrative Support

• Assists with HR-related projects and initiatives by completing assigned administrative tasks.
• Performs specific reconciliations using established templates and procedures, including invoice review, tracking, and documentation.
• Compiles information and populates data into standard, predefined HR reporting templates as assigned, following established instructions and formats.
• Coordinates administrative aspects of internal HR communications by compiling and organizing information for designated channels.
• Assists with coordination of employee events as assigned.
• Builds effective working relationships with HR team members, managers, and employees by providing responsive, professional, and customer-focused administrative support.
• Demonstrates accountability and pride of ownership by completing work accurately, meeting deadlines, and supporting continuous improvement efforts.
• Performs other duties as assigned.

Skills & Qualifications:

Required:

• Associate degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and related experience.
• 1 - 2 years of experience in an HR or payroll role.
• Proficiency with Microsoft Office applications, including Word, Outlook, and PowerPoint.
• Working knowledge of Excel for data entry, tracking, and basic reconciliation activities.
• Experience working with databases and business applications; ability to learn HRIS and payroll systems.
• Experience working with confidential or sensitive information and demonstrated ability to maintain privacy, data integrity, and appropriate information access controls.
• Familiarity with standard office and administrative procedures, including documentation, filing, and record maintenance.

Preferred:

• Prior experience supporting human resources or payroll processes.
• Experience using a human resources information system (HRIS) or payroll platform.
• Administrative experience in a multi-location or operational environment.

Physical Demands and Environmental Condition:

This position is primarily office-based and involves sedentary work performed in a professional office environment. The work environment is typical of an office setting and involves routine use of standard office equipment such as computers, printers, and telephones.

Frequent:

• Prolonged periods of sitting at a desk and working on a computer
• Use of hands and fingers for keyboarding and handling documents
• Reading printed and electronic documents
• Communicate verbally and in writing

Occasional:

• Lifting office materials or supplies weighing up to approximately 10 pounds
• Occasional standing, walking, bending, or reaching to retrieve materials.

Travel Requirements and Work Schedule:

This position is full-time, non-exempt, and normally scheduled to work Monday through Friday, 40 hours per week, during standard business hours. Occasional additional hours may be required, with prior approval from the Vice President of Human Resources, in accordance with applicable wage and hour requirements. Routine travel is not required, though occasional work outside the primary office location may be necessary.