Development Coordinator at California Western School of Law – San Diego, California

Reporting to the Executive Director of Institutional Advancement and Alumni Engagement, the Development Coordinator plays a key role in supporting California Western School of Law’s advancement efforts. The position provides administrative, project management, event coordination, and donor data support, helping strengthen relationships that benefit all CWSL programs and clinics.

Primary Responsibilities (includes but not limited to):

• Development Support
• Assist with organizing, coordinating, and disseminating communication to various internal and external contacts.
• Prepare briefings and agendas for donor and prospect visits to support development team and senior leadership.
• Provide board meeting support as needed which may include scheduling and arranging meetings, creating agendas, providing materials for meetings, ordering catering, etc.
• Maintain donor wall and donor honor roll.
• Manage inquiries and requests from donors, alumni, and prospects and troubleshoot issues in collaboration with development team.
• Manage and implement stewardship plan for all donors which includes preparing stewardship letters, notes, emails and manage distribution process for major and annual gifts.
• In partnership with the Marketing Department, facilitate the creation of marketing materials such as flyers, one pagers, and donor impact stories.

Administrative Support

Provide general administrative support to the Office of Philanthropy and Alumni Engagement including calendar management, mail distribution, answering telephones, and responding to emails.

Coordinate travel arrangements for the development team.

Provide business service support to the Office of Advancement including processing expenses, budget tracking, and ensuring the office follows business policies.

Proactively advise Executive Director of Institutional Advancement and Alumni Engagement of project status, potential issues, and overall departmental and developmental progress.

Database Administration

1. Process all gifts in donor database, as they are received, in accordance with best practices of CWSL’s Office of Philanthropy and Business Office protocols.
2. In collaboration with the Associate Director of Advancement, maintain accuracy and integrity of records in donor database and create new records as needed.
3. Research sources and enter gifts into donor database from cyber-grant portals and ACH deposits.
4. Prepare donor and prospect lists utilizing Salesforce and other criteria established by team members.
5. Reflect all donor and prospect activity in Salesforce including entering contact reports for meetings, emails, mailings, and calls.
6. Prepare donor gift reports as requested.
7. Prepare and mail/email donor acknowledgement letters along with thank you notes, emails, and appreciation gifts daily.

Development Communication & Event Organization

1. Coordinate the creation and disbursement of communications including newsletters, direct mail, reports, and other printed and electronic materials.
2. In partnership with the Events Manager, assist with the planning and coordination of special events including consulting with outside vendors and services, providing guest lists, sending pre and post event correspondence.
3. Work with appropriate level of assistance, instruction, and supervision.
4. Special projects and other duties as assigned.

Minimum Qualifications:

• Bachelor’s degree or equivalent preferred.
• At least two years of progressively responsible experience in a high pace, deadline driven administrative support position preferred.
• Development experience in higher education or nonprofit organization preferred.
• An equivalent combination of education and experience may be substituted.
• Requires ability to work on weekends and some evenings.
• Advanced experience using MS Word, Excel (V Look up preferred), PowerPoint, Outlook, Zoom and G Suite.
• Knowledge and proficiency in donor database management is required Salesforce experience is preferred.
• Experience in event planning, execution and follow-up is required.
• Must possess knowledge of effective internet search properties.
• Strong written and verbal communication skills preferred.
• Aptitude for learning new technology.
• Requires a strong commitment to providing exemplary service in a fast-paced, demanding environment.
• Must be highly motivated, well organized, and self-directed, with strong interpersonal skills and the ability to manage multiple priorities independently with minimal supervision and professional judgment. Attention to detail and a degree of accuracy is crucial.

Compensation: $20.00 – $26.27 per hour

Factors in determining the appropriate compensation for this role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The higher end of the range will be considered for well qualified candidates. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the law school reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the law school anticipates paying for this position, based on internal equity and budget.

The law school offers competitive benefits for eligible employees, including, but not limited to:

Generous employer contribution for Medical, Dental and Vision Insurance (depending on which plan/level the employee elects).

403 (b) Employer Retirement contribution of 8% (up to 8k per year) Fully and immediately vested.

Company Paid Life and AD&D Insurance.

Paid Long-Term Disability Insurance.

Flexible Spending Plan.

Reduced Summer Work Schedule (paid).

Paid Winter Break (week of x-mas through new year)

Additional 10+ Paid Holidays

Accrued Paid Time Off

Wellness Programs

Perks:

Little Italy/Downtown location for convenient access to great restaurants and after-hour activities.

Free on-campus parking facilities provided.

Employee engagement events are held both virtually and on-campus.

On-Campus Convenience Store.

Complimentary bottomless Specialty Coffee.

Use of on-campus Law Library facilities.

Resume Required.

APPLY NOW

Complete an application through the CWSL Career Center website at https://workforcenow.adp.com/jobs/apply/posting.html?client=35y2n&ccId=19000101_000001&type=MP&lang=en_US or visit our website at CWSL.edu and search Current Job Openings.

About us:

Established in 1924, CWSL is an ABA accredited and AALS member, non-profit law school located in downtown San Diego, California. CWSL has the distinction of being San Diego’s oldest law school. CWSL is the recipient of numerous community service awards, including the State Bar of California President’s Pro Bono Service Award, and the federal government’s President’s Higher Education Community Service Honor Roll. The law school is also home to numerous outstanding programs, including the Innocence and Justice Clinic, Community Law Project, and New Media Rights Program. The faculty are dedicated to teaching, research, and service to the community. Detailed information is available at https://www.cwsl.edu/

California Western School of Law is committed to using the law to prevent and solve human and societal problems. In conjunction with our mission - to train ethical, competent, and compassionate lawyers, representative of our diverse society and equipped to use the law effectively and creatively on behalf of all members of society - we value a rich diversity among our students, alumni, faculty, and staff, as well as in the larger communities of which we are a part.

The law school is an Equal Opportunity Employer dedicated to excellence through diversity. The law school provides reasonable accommodations to qualified applicants with disabilities upon request.