Bank Fraud Enforcement Analyst at Columbia Bank – Fair Lawn, New Jersey

Summary: The Bank Fraud Enforcement Analyst works collaboratively with various external and internal resources to retrieve, review, and deliver requested documentation based on court mandates. Ensures compliance with privacy, document retention, and regulations. The Bank Fraud Enforcement Analyst is also responsible for processing Without Entry Claims with other Financial Institutions. To be successful in this role, the Bank Fraud Enforcement Analyst must possess strong organizational skills, have the ability to deliver accurate information under pressure, and balance multiple deadlines at once.

Job Responsibilities:

Subpoenas

• Administers incoming subpoenas/ requests for information and analyzes orders received to determine if the Bank is in possession of property set forth in received documents.
• Interacts with attorneys, government agencies, and law enforcement to narrow the scope of the subpoena.
• Compiles documentation for subpoenas/ requests for information and delivers required documentation to requesting parties in accordance with court mandated deadlines.
• Assures Bank compliance with releasing only the requested information.

Levies, Garnishments, and Restraining Notices

• Administers incoming levies, garnishments, and restraining notices.
• Restricts property in compliance with received orders.
• Drafts responses to various levies, garnishments, and restraining notices.
• Conducts the monthly Levies and Final Demands General Ledger Reconciliation and annual Levy Escheat Process.
• Processes freeze orders received by the Bank.

Without Entry Claims

• Oversees Without Entry claims to limit the Bank’s exposure to fraudulent activity.
• Assists with the collection of claims and ensures compliance with Regulations.
• Collaborates with outside financial institutions to conduct proper follow up and reimbursement fulfillment.

Policies and Procedures

• Develops and maintains Policies and Procedures related to subpoena, levies, garnishments, Freeze Orders, and other Court Orders to ensure compliance with regulations.
• Spearheads document maintenance process in agreement with the Bank’s retention policy.
• Ensures documents are properly archived and catalogued for efficient reporting.

Other Responsibilities

• Performs other job duties as may be assigned.

Job Requirements:

• Bachelor’s degree preferred, a plus if in a related field such as Criminal Justice, Political Science, or Law;
• Paralegal certificate and/ or experience working in a law firm or court office preferred;
• Knowledge of levies, subpoenas and UCC codes preferred;
• Ability to work effectively with Bank staff at all levels as well as with attorneys, law enforcement, vendors and customers;
• Must have solid organizational, communication, and customer service skills;
• Ability to meet deadlines, work independently and adapt to changing priorities;
• Requires good follow through, attention to detail and documentation skills;
• Must have solid research, analytical and problem solving skills;
• Ability to handle delicate and/or sensitive situations;
• Knowledge of bank operations preferred; including DNA, Nautilus and Verafin;
• Must be highly flexible, multi-task oriented, and capable of changing directions based on immediate business demands;
• Basic Proficiency with Microsoft Office including Outlook, Word, Excel and PowerPoint.

Columbia Bank offers the following benefits:

• Medical, Dental, Vision and Rx which are contributory.
• Bonus programs.
• Employee Stock Option Program (ESOP).
• Life Insurance, Long Term Disability and Accidental Death and Dismemberment (LTD&AD&D).
• Paid Time Off (PTO) which includes Personal and Vacation Time.
• Paid Sick Time.
• Bank Holidays.
• Employees may participate in the 401k program.

Schedule:

• This role is eligible for a hybrid schedule: 3 days in the office and 2 days work from home, based on business needs. This arrangement may change without notice.

Columbia Bank and its affiliates is an Equal Opportunity Employer, including individuals with disabilities and veterans.