Admin Assist Clinical Supp at Beacon Health System – Elkhart, Indiana

• Reports to the Manager/Supervisor. Provides secretarial services to the directors and management staff including typing correspondence and memos, assisting with special projects/reports, performing routine mailroom duties and providing general assistance to the Manager/Supervisor. Also greets and directs visitors and serves as receptionist as needed.

MISSION, VALUES and SERVICE GOALS

• MISSION: We deliver outstanding care, inspire health, and connect with heart.
• VALUES: Trust. Respect. Integrity. Compassion.
• SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.

Transcription, Typing, and Compilation:

1. • Completely and accurately types correspondence and documents within requested deadlines.
   • Distributes documents to appropriate personnel within requested deadline.
   • Responsible for all typing and copying for prenatal and sibling class.
   • Types College schedules.
   • Revision, posting and distribution of policies.
   • Accurately types diabetes class participant data into discharge database.
   • Types, copies and collates educational materials for nursing orientation classes.
   • Helps organize various luncheons, educational offerings and classes (fliers, RSVPs, class folders, name tags, copy work, etc.)

Filing and Mail:

1. • Accurately files records pertinent to the Nursing Department.
   • Sends discharged diabetes class participant charts to HIM.
   • Sorts incoming mail and distributes properly as necessary.

Scheduling/Charging/Ordering:

1. • Responsible for preparing and distributing staff development calendar and posting educational materials on the intranet.
   • Requisition rooms for classes/meetings as needed.
   • Accurately inputs charges as needed.
   • Orders refreshments as needed for classes.
   • Orders and receives all supplies that are needed for prenatal and diabetes education classes.
   • Orders supplies for Nursing Office.

Telephone and Reception:

1. • Takes complete and accurate messages, relays to appropriate personnel.
   • Maintains good public image on the telephone and in personal contacts.
   • Receives and records information from diabetes class participants and forwards to educators and admitting.
   • Faxes diabetes class information to appropriate physicians.

Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department:

• • Completes other job-related duties and projects as assigned.

ORGANIZATIONAL RESPONSIBILITIES

• Associate complies with the following organizational requirements:

• • Attends and participates in department meetings and is accountable for all information shared.
  • Completes mandatory education, annual competencies and department specific education within established timeframes.
  • Completes annual employee health requirements within established timeframes.
  • Maintains license/certification, registration in good standing throughout fiscal year.
  • Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
  • Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
  • Adheres to regulatory agency requirements, survey process and compliance.
  • Complies with established organization and department policies.
  • Available to work overtime in addition to working additional or other shifts and schedules when required.
• Commitment to Beacon's six-point Operating System, referred to as The Beacon Way:
  • Leverage innovation everywhere.
  • Cultivate human talent.
  • Embrace performance improvement.
  • Build greatness through accountability.
  • Use information to improve and advance.
  • Communicate clearly and continuously.

Education and Experience

• The knowledge, skills, and abilities as indicated below are normally acquired through the successful completion of a High School Diploma or equivalent. Up to 1 year experience is required. Previous hospital-related experience is helpful.

Knowledge & Skills

• Excellent communication skills required.
• Good typing and filing skills.
• Working knowledge with computers and proficient in Microsoft Office Products.

Working Conditions

• Ability to concentrate and work in an area with many distractions

Physical Demands

• Occasional lightweight lifting
• Bending, stooping or sitting in a confined position.