Administrative Assistant 3 at University of New Mexico – Albuquerque, New Mexico

Requisition ID: req35778

Working Title:
Administrative Assistant 3

Position Grade:
08

Position Summary:
Position Overview

The Department of Surgery is seeking a highly motivated professional with excellent customer service skills to join the Division of Plastics as an Administrative Assistant III. This position serves as the central point of contact for the division and provides comprehensive administrative and operational support to faculty and leadership.

The Administrative Assistant III oversees multiple administrative and clinical support functions to ensure the efficient coordination of daily operations. Responsibilities include managing calendars and meeting logistics, tracking faculty leave, coordinating faculty onboarding, maintaining clinical and administrative records, arranging travel and processing reimbursements, and supporting fiscal activities such as purchasing, licensing, membership dues, registration fees, and breast implant orders. The role also assists with visitor and phone inquiries, correspondence, scheduling, Zoom coordination, and other daily operational needs.

Working closely with the Department Leadership Team-including the Department Administrator, Division Chief, and other key leaders-the Administrative Assistant III provides essential clinical and administrative support and contributes significantly to the overall effectiveness and success of the Division and Department. The ideal candidate will demonstrate strong organizational skills, attention to detail, a positive attitude, and a willingness to learn while working collaboratively in a team environment.

See the Position Description for additional information.

Conditions of Employment:

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Campus:
Health Sciences Center (HSC) - Albuquerque, NM

Benefits Eligble:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

Department:
SOM Surgery (523A)

Employment Type:
Staff

Staff Type:
Regular - Full-Time
Status:
Non-Exempt

Pay:
Hourly: $18.09 - $23.27

Benefits Eligible:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement:
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required:
Yes
For Best Consideration Date:
2/13/2026

Application Instructions:
Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.
Application RequirementsPlease submit the following materials for consideration:• Updated cover letter• Resume• Three professional referencesMinimum Qualifications: High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications: Preferred Qualifications

• Strong organizational, verbal, and written communication skills
• Experience scheduling appointments and maintaining multiple calendars; coordinating meetings, facilities usage (room reservations), conferences, workshops, events, and/or travel arrangements
• Experience monitoring, reconciling, and assisting with fiscal administration, including travel, travel reimbursements (Chrome River), and purchasing
• P-Card holder or ability to obtain one
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to establish, update, and maintain departmental files, inventories, and records
• Experience with UNM purchasing policies, P-Card, and Chrome River Expense
• Familiarity with UNM Business Policies and Procedures