Accounts Payable Specialist at Lac du Flambeau Business Development Corp – Lac Du Flambeau, Wisconsin

SUMMARY/OBJECTIVE: The Accounts Payable Specialist plays a key role in the organizations financial operations by managing vendor payables and related accounting activities. This position is responsible for processing invoices, issuing payments, maintaining accurate records, and supporting month-end close activities while ensuring timely, accurate, and compliant payment of company obligations. The role also serves as a primary point of contact for vendor inquiries and supports continuous improvement of accounts payable processes.

ESSENTIAL JOB FUNCTIONS: Duties include, but are not limited, to the following: Vendor Management: Serve as the primary point of contact for vendor inquiries; resolve payment issues; obtain required documentation; and maintain positive vendor relationships. Invoice Processing: Receive, review, and verify invoices, ensuring goods or services were received and accurately coded by location, department, and GL account/item ID. Payment Processing: Prepare and process payments (checks and electronic transfers) in accordance with approved schedules to ensure timely and accurate disbursement. Payment Monitoring: Track payment due dates, confirm vendor receipt, and coordinate with internal departments to ensure proper authorization and documentation. Reconciliations: Reconcile vendor statements and credit card accounts; investigate and resolve discrepancies, outstanding balances, or errors promptly. Recordkeeping: Maintain complete and accurate accounts payable records to support audits, internal controls, and financial reporting requirements. Month-End & Audit Support: Assist with month-end close activities, reporting, and internal and external audit requests as needed. Discrepancy Resolution: Resolve issues related to missing information, pricing discrepancies, or delivery/quality concerns in accordance with company policies. Payment Terms: Coordinate with vendors regarding payment terms and schedules to support cash flow objectives. Employee Expenses: Review, verify, and process employee expense reimbursements in compliance with company policy. Process Improvement: Identify and assist with improvements to accounts payable processes to enhance efficiency, accuracy, and controls. 1099 Reporting: Prepare and submit annual 1099 filings accurately and in compliance with IRS requirements. Compliance: Adhere to internal controls, accounting standards, and applicable financial regulations.

OTHER DUTIES: This job description is not intended to be an exhaustive list of duties. Responsibilities may change at any time based on business needs.

EXPECTATIONS/ABILITIES: High level of accuracy and attention to detail Ability to perform effectively in a fast-paced environment Strong customer service mindset Excellent written, verbal, and interpersonal communication skills Strong organizational and time-management skills Ability to work independently and collaboratively Proficiency in Microsoft Office, particularly Excel Ability to manage accounts payable for multiple entities Understanding of fixed assets, construction-in-progress, and/or project accounting Commitment to confidentiality, ethical accounting practices, and meeting deadlines

SUPERVISORY RESPONSIBILITY: This position has no supervisory responsibility.

TRAVEL: Little to No travel is expected for this position.

REQUIRED EDUCATION AND EXPERIENCE: Associates degree in Accounting or related field preferred Minimum of 1 year of experience in accounting or a related financial support role Working knowledge of accruals, prepaids, and capital accounting concepts Equivalent combination of education and experience will be considered

WORK ENVIRONMENT: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, printers, phones, photocopiers, filing cabinets.

PHYSICAL DEMANDS: THE physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and listen. This is a largely sedentary role; however, standing, sitting, walking, bending, and being able to lift 25 pounds safely is required.

POSITION TYPE/EXPECTED HOURS OF WORK: This is a full-time, non-exempt position with 40 hours per week expected. Days and hours of work are primarily Monday through Friday, 8:00a to 4:30p. However, evening and weekend hours are required as job duties demand. Native American preference will be applied to hiring of this position as defined in Title 25, U.S. Code, Chapter 14, Subchapter V, subsection 273 & 274. We are an equal opportunity employer with preference given to qualified Native American applicants in accordance with federal law and tribal policy.

Required Pre-Employment Screening: LDF Business Development Corp. is committed to a drug-free workplace. To qualify for this position, applicants must agree to pre-employment drug screening and potential random testing, as required thereafter.