Project Coordinator at CleanSpace Modular LLC – Doylestown, Pennsylvania

About the Role:

The Project Coordinator plays a pivotal role in ensuring the successful execution and completion of projects within the organization. This position is responsible for supporting project managers by organizing project activities, maintaining schedules, and facilitating communication among stakeholders. The coordinator ensures that all project documentation is accurate and up to date, enabling seamless project tracking and reporting. By managing change orders and monitoring project plans, the coordinator helps to mitigate risks and keep projects aligned with their objectives. Ultimately, this role contributes to meeting deadlines and delivering projects on time and within scope, supporting the overall strategic goals of the company.

Minimum Qualifications:

• Proven experience in project coordination or project administration roles.
• Proficiency in Microsoft Project and other project management software tools.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Excellent communication skills, both written and verbal.
• Basic understanding of project management principles and methodologies.

Preferred Qualifications:

• Certification in project management (e.g., CAPM, PMP) is highly desirable.
• Experience working in a corporate office environment supporting large-scale projects.
• Familiarity with change order processes and contract management.
• Advanced skills in Microsoft Office Suite, including Excel and PowerPoint.
• Ability to analyze project data and generate insightful reports.

Responsibilities:

• Assist in the development and maintenance of detailed project plans using project management software.
• Coordinate project activities, resources, and information to ensure smooth workflow and timely completion.
• Monitor project progress and update schedules to reflect changes or delays, communicating these updates to relevant stakeholders.
• Manage and document change orders, ensuring proper approvals and integration into the project plan.
• Prepare and distribute project status reports, meeting minutes, and other documentation to keep all parties informed.
• Facilitate communication between project teams, vendors, and clients to resolve issues and clarify requirements.
• Support project managers in administrative tasks such as budgeting, procurement, and compliance tracking.

Skills:

The required skills such as Microsoft Project and project management software are essential for creating and maintaining detailed project schedules and plans, ensuring that all tasks are tracked and deadlines are met. Project coordination and administration skills enable the candidate to organize resources effectively and facilitate communication among diverse teams, which is critical for smooth project execution. Managing change orders requires attention to detail and the ability to document and communicate modifications accurately to avoid scope creep. The ability to meet deadlines is supported by strong organizational and time management skills, ensuring that projects progress according to plan. Preferred skills like certification and advanced data analysis enhance the candidate's capability to contribute to project success by applying best practices and providing valuable insights.