HR ASSISTANT - EMP RELATIONS at Aultman Health Foundation – CANTON, Ohio

Aultman Health Foundation

The primary purpose of the Human Resources Assistant will handle a variety of clerical duties. In this position, the Human Resources Assistant is to perform assigned duties in an efficient manner, in accordance with established procedures and as directed properly and in a timely manner. The Human Resources Assistant must demonstrate Aultman Health Foundation’s mission, vision and values, including to be professional, efficient, and provide quality customer service.

The Human Resources Department oversees various aspects of the employment process, including recruitment, onboarding, benefits, diversity, equity, and inclusion, employee events and training of new colleagues.

• High School Graduate or equivalent required.

• Minimum of 1-year experience in Professional Office Environment.

• Knowledge of and Experience with Microsoft Office Programs – Word, Outlook, Excel and PowerPoint.

• Able to complete a wide variety of typing/word processing assignments in a timely manner, including formatting documents and proofreading for spelling and grammar.

• Functions well independently, pay attention to detail, able to multi-task accurately and is flexible, switching tasks efficiently and effectively as needed.

• Possesses good interpersonal communication skills and can interact effectively and efficiently with team members and all levels of colleagues.

• Ability to change directions quickly based on priority.

• Maintains professional manner and appearance.

• Maintains high standards of confidentiality through interactions with others and involvement in colleague records.

• Maintains excellent attendance, including punctuality.

• Able to use office equipment, such as multi-line telephone, copier, fax machine, computer, printer, etc. to complete tasks.

• Detail oriented.

• Communicate effectively.

• Maintains all aspects for all colleagues’ personnel files, including paper and online personnel files. Completes regular audits of personnel files.

• Manages the Human Resources front desk area, including provide a friendly greeting to all visitors upon arrival and notifies the appropriate HR staff of the individual’s arrival or request.
  • Recruit, train and supervise Human Resources front desk interns and student workers.

• Answers incoming telephone calls within an appropriate time frame of no more than 3-5 rings, then screens and directs call to the appropriate HR colleague.

• Monitors Human Resources Help Desk Ticket system; answers or completes tickets and forwards to appropriate HR team members for completion as needed.

• Monitors Human Resources and Employee Events email accounts; answers email and forwards to appropriate HR team member for completion as needed.

• Receives all incoming mail for the Human Resources department; opens all mail, unless marked Confidential, sorts the mail, and places it in the appropriate mailbox in the HR department.

• Complete Updates to Name, Emergency Contact, and Telecommute Remote Work Status in and Employee Verifications from Human Resources Information System.

• Completes Aultman Health Foundation system duties, such as authoring monthly articles for Around Aultman Newsletter, processing Ohio Bureau of Motor Vehicles reports for employed drivers, and completing Public Service Loan Forgiveness forms.

• Collect and process telecommute remote request forms, submitted through a help desk ticket by the manager.

• Input payroll deductions for security badge replacements- Collect forms from security and confirm the colleague’s active status.

• NCO I-9 and Visa verification/tracking-

• Collect I-9 forms from new colleagues during orientation, along with the required identification documentation. Identify which colleagues will need E-verification. Complete each form based on the provided documentation.

• Visa verification and tracking - Verify that visa documents are legitimate and adhere to specific terms, including permitted time and duties assigned. Process documents within compliance requirements.

• Disciplinary forms/action plans/PIP
  • Gather all and ensure they are thoroughly completed and include all necessary information.

• Subpoenas – Gather court documents and confirming their authenticity as official records. Send an employment information release form to the employees named in the subpoena. Collect the documents or information specified in the subpoena.

• Provides clerical and operational support to Human Resources staff.

• Work eight hours a day, typically 7:30 am to 4 pm.

• Work holidays as assigned.

• Lunch periods and breaks must be coordinated with other staff members.

• Required to frequently to talk and listen. Sits for most of the work shift. Subject to interruptions while completing tasks,

• Works with highly confidential data and situations.

• Occasionally works under pressure to meet deadlines.

• Subject to consistent interruptions and changes in priorities of duties throughout the day.

• Regularly required to type, file or lift office supplies.

• Interacting in patient care environment as needed

Category III - Includes tasks that involve no exposure to blood, body fluids, or tissues and Category I tasks are not a condition of employment. The normal work routine involves no exposure to blood; body fluids or tissues (although situations can be imagined or hypothesized under which anyone anywhere might encounter potential exposure to body fluids.) Persons who perform these duties are not called upon as part of their employment to perform or assist in emergency care or first aid or to be potentially exposed in some other way.

Demands

Frequency

Remarks

Lifting 0-10 lbs

Occasional 10-33%

Lifting 10-20 lbs

Occasional 10-33%

Lifting 20-35 lbs

Occasional 10-33%

Lifting 35-50 lbs

Occasional 10-33%

Lifting 50-75 lbs

Never

Lifting 75-100 lbs

Never

Lifting over 100 lbs

Never

Forward Reaching

Continuous 66% of the day

Overhead Reaching

Occasional 10-33%

Standing

Occasional 10-33%

Walking

Occasional 10-33%

Sitting

Continuous 66% of the day

Climbing

Never

Stairs/Ladder

Never

Bending/Stooping

Occasional 10-33%

Twisting/Turning

Occasional 10-33%

Kneeling/Squatting

Occasional 10-33%

Crawling

Occasional 10-33%

Pushing/Pulling 0-10 lbs

Occasional 10-33%

Pushing/Pulling 10-20 lbs

Occasional 10-33%

Pushing/Pulling 20-35 lbs

Occasional 10-33%

Pushing/Pulling 35-50 lbs

Never

Pushing/Pulling 50-100 lbs

Never

Pushing/Pulling over 100 lbs

Never

Carrying 0-10 lbs

Occasional 10-33%

Carrying 10-20 lbs

Occasional 10-33%

Carrying 20-35 lbs

Occasional 10-33%

Carrying 35-50 lbs

Occasional 10-33%

Carrying 50-100 lbs

Never

Carrying over 100 lbs

Never

Grasping/repetitive sustained

Continuous 66% of the day

Fine motor coordination

Continuous 66% of the day

Vision: Near/Far/Color

Continuous 66% of the day

Hearing: ordinary conversation/other

Continuous 66% of the day

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, gender identity, sexual orientation or protected veteran status. AultCare is an EEO/AA Employer M/F/Disability/Vet.

AultCare/AHS will provide reasonable accommodations to employees or applicants with disabilities, as defined by the Americans with Disabilities Act, who are otherwise qualified to safely perform the essential functions of the job, with or without accommodation, unless such accommodation would constitute an undue hardship on AultCare/AHS or poses a direct threat to the health and safety of the individual or others that cannot be sufficiently mitigated by reasonable accommodation. Any applicant or employee who requires an accommodation to perform the essential functions of his or her job or to enjoy equal benefits and privileges of employment should notify the Aultman Human Resource Department and request such an accommodation.