Administrative (Professional) in Pittsburgh, Pennsylvania at University of Pittsburgh
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Job Description
The incumbent will be responsible for:
1. Check processing, student hiring, event planning and general duties
- Checks picked up and deposited timely
- Addressing facilities-related issues, such as conference rooms, and providing status to staff
- Assist in student hiring process
- Assist in event and meeting planning to include room reservations and catering
- Pay all invoices in a timely manner
- Process journal entries as needed
- Assist with other administrative, organizational and planning needs
2. Reports Maintained and Provided, SharePoint sites maintained, Recall Notices Addressed
- Produce semi-annual supplier financial report
- Maintain list of suppliers appropriate for D&B reporting
- Produce other reports as required
- Assist with recall notices and distribution as appropriate
- Maintain RC and Supplier SharePoint sites
- Policy Violations Database updated
- Create and maintain employee separation checklist
3. Manage OneCard
- Subscriptions correctly and timely processed through OneCard
- OneCard is reconciled in Concur monthly and charges in month are combined on one expense report, as applicable
4. DPU Annual Letters
Annual renewal letters for Delegated Purchasing Units are submitted to Director annually by June 15th
A Bachelor's degree is required.
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
Department: Purchasing Services
Campus: Pittsburgh
Minimum Education Level Required: Bachelor's Degree
Minimum Years of Experience Required: 1
Work Schedule: M-F, flexible, start 6:30 am - 9:00, end 3:00 - 5:30 depending upon start, 1 hr lunch
Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
Requested Pay Rate: 20
Visa Sponsorship Provided:
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume