Office Administrator in Dartmouth, Nova Scotia at AlumaSafway

At AlumaSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team!

The Office Administrator plays a key role in supporting operational efficiency across projects and departments by ensuring accurate, timely, and compliant administration of financial, payroll, and project documentation. This role is integral to maintaining seamless coordination between field operations, finance, contracts, and billing teams, reinforcing AlumaSafways commitment to safety, accountability, and operational excellence.

Key Responsibilities:

• Answer and direct incoming phone calls in a professional and courteous manner, ensuring inquiries are routed to the appropriate individual or department.
• Provide front-line coverage for the rental desk, greeting customers and facilitating equipment rental transactions.
• Receive and process packing slips submitted via email or hard copy, ensuring accurate entry and documentation within internal systems.
• Maintain accurate, real-time tracking of assigned administrative tasks within the system, updating statuses regularly.
• Support Finance with report reconciliation prior to customer billing.
• Support job costing and timekeeping administration, including distribution, collection, and organization of daily and weekly timesheets.
• Maintain organized filing of timesheet and payroll documentation in accordance with AlumaSafway standards and record retention requirements.
• Collaborate with Contracts, Operations, and Billing teams to ensure smooth workflow and resolve delays, discrepancies, or missing documentation.
• Support quote preparation and related administrative tasks as required.
• Maintain reports, logs, and documentation relevant to assigned responsibilities.
• Assist in audit preparation through accurate documentation, organized filing, and detailed recordkeeping.
• Provide general administrative, coordination, and clerical support to ensure efficient office and project operations.

What you Bring:

• Minimum of 1 year of relevant administrative experience preferred; accounting exposure considered an asset but not required.
• High school diploma or equivalent required.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
• Strong written and verbal communication skills.
• Solid mathematical and numerical accuracy skills.
• Strong organizational and clerical capabilities.
• High attention to detail with the ability to identify discrepancies (problem sensitivity).
• Effective time management and ability to manage competing priorities in a fast-paced environment.
• Bilingualism in English and French considered an asset.

Physical Demands:

• This position requires regular communication, listening, standing, and walking. The role also requires prolonged periods of computer use, including sitting, typing, and visual focus on screens for extended durations. The ability to perform these functions safely and consistently in an office environment is required.

AlumaSafway offers a competitive benefits package that includes medical, dental, vision, life and disability insurance.
AlumaSafway is a global company headquartered in the United States, with various departments worldwide. As a result,

English is essential for everyday operations.
About Us:

With a commitment to safety as its foremost value, AlumaSafway provides the broadest range of solutions with the

greatest depth of expertise to the industrial, commercial and infrastructure markets. Through a network of more than

25 strategic locations throughout Canada, AlumaSafway delivers a full range of service offerings including scaffolding,

motorized & access, insulation, rope access, refractory, fireproofing and coatings. AlumaSafway supports maintenance

and refurbishment projects as well as new construction and expansion plans with unmatched service from expert local

labour and management. Todays AlumaSafway is At Work For You leveraging innovation and economies of scale to

increase safety and productivity, while remaining nimble and responsive. For more information about AlumaSafway,

visit www.AlumaSafway.com.

AlumaSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race,

creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or

veteran status.
AlumaSafway welcomes and encourages applications from people with disabilities. Accommodations are available on

request for candidates taking part in all aspects of the selection process.
Notice to all potential job candidates:

Please be advised that AlumaSafway will never require or ask for any fee from you in exchange for being considered,

hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any

employee requests any money or fee from you in exchange for tentatively special treatment or consideration. If anyone,

regardless of whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired

into our company, you may confidentially contact our HR Compliance department at hrcompliance@brandsafway.com

and provide the name of the individual and any other documentation or proof of such an act.