School Secretary/ Attendance Clerk in Lake Charles, Louisiana at Elite Academy

Position Overview:

The School Clerk will provide clerical/administrative support to the assistant principals; conveying information regarding school and/or District functions and procedures. All employees of Elite Charter Academy are expected to act with integrity, support and demonstrate our core values, communicate in a clear and respectful manner and seek to continuously improve self- performance and processes.

· Demonstrated ability to perform responsibilities with limited supervision.

· Demonstrated keyboarding and/or ten key calculator skills.

· Verify the accuracy of all processed data, recognize discrepancies, and take corrective action.

· Input student attendance daily and give tardy passes to students who arrive late.

Essential Duties and Responsibilities:

• Complete Student Enrollment Form or Student Withdrawal Form as students enroll or withdraw from school, maintain a record keeping system for documentation, and maintain file copies of forms.

• Collect data, complete all input documents, and update the student database via electronic data transmission to maintain systems supported including school instructor file, student demographic and enrollment data, grade reporting, and attendance.

• Verify the accuracy of all processed data, recognize discrepancies, and take corrective action.

• Input student attendance daily and give tardy passes to students who arrive late.

• Request, send, and maintain student cumulative records, create new cumulative records for students new to the district, and clean and route all records of students dropped from the district to the Pupil Accounting Department.

• Mail truancy-warning letters to students and complete documentation for truancy affidavits for court.

• Request, pick up, and distribute all student database products to the appropriate school offices and/or personnel.

• Understand and interpret student database products and their uses.

• Plan and schedule tasks, taking into consideration school priorities and the departmental calendar.

• Understand and correctly use microcomputer for systems supported including data transmission, student database inquiry, printed products, grade reporting, and attendance.

• Attend scheduled department workshops.

• Perform all other tasks and duties as assigned

Knowledge And Abilities:

• Has the ability to work and interact with individuals at all levels of the organization.

• Has the ability to organize, prioritize and manage multiple priorities.

• Possesses good communication skills: Oral, Written, Interpersonal.

• Demonstrates proficient experience with Microsoft Office (Word, Excel, PowerPoint), specialized school software and email communications.

• Ability to work well with students, parents and staff

• Possesses good knowledge of company and departmental policies and procedures.

• Leads by example in adherence and knowledge of the Elite Charter Academy vision, Mission and Values demonstrated by the commitment to act in an ethical manner using behaviors that promote a team concept.

• Participates in and successfully complete training programs offered to increase skill and proficiency related to assignments.

• Ensures adherence to good safety procedures.

Skills and Qualifications:

• High School diploma. College hours preferred.

• At least 3 years of secretarial/clerical experience, preferably in a school setting.

• Advanced computer skills (Word, Excel, Power point)

• Experience in communicating with the public, specifically diverse families.

• Evidence of strong interpersonal and organizational skills including strong oral and written communication skills.

• Ability to add, subtract, multiply, and divide units of measure, using whole numbers, common fractions and decimals.

• Bilingual (Spanish) proficiency is a plus.

Physical Demands:

• Communicate so others will be able to clearly understand normal conversation.

• Dexterity of hands and fingers to operate a computer keyboard, write continuously, and manipulate paper.

• Able to return to a task after interruption.

• Regularly required to sit, stand for extended periods of time.

• Hear and understand speech at normal levels.

• Kneel, bend at the waist, and reach overhead, above the shoulders, and horizontally.

• Lifting, carrying, pushing or pulling moderately heavy objects.

• Must have the ability to work for the duration of the daily contracted time period, and to be physically present and at assigned work, with only infrequent unexcused absences, during the contract year

Compensation and Benefits:

Salary is based on years of experience, degree of education, and level of expertise.

The Salary Range for this position is $40,000 to $55,000.

A competitive benefits package is also offered.

Elite Charter Academy provides equal employment opportunities for all applicants and employees. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, marital status, veteran status or disability.