Executive Administrative Assistant at 1639 OpCo LLC – Wilton Manors, Florida

Job Summary: Executive Administrative Assistant duties involve coordinating administrative tasks to support the smooth operation of the facility. The ideal candidate will have exceptional customer service skills, and knowledgeable with Microsoft Word & Excel, and ability to multitask in a dynamic senior living environment.

Supervisory Responsibilities:

• None.

• Oversee AHCA logs and regulations for accuracy
• Create spreadsheets and templates to monitor operations regulations
• Assist with Onboarding -hiring functions
• Supports administrative and clerical tasks, including filing, data entry, record keeping, and documentation preparation.
• Any other duties as needed.

Required Skills/Abilities:

• Exceptional verbal communication skills with a friendly and professional demeanor.
• Strong interpersonal and customer service skills, particularly when interacting with seniors and their families.
• Ability to multitask, prioritize responsibilities, and handle high-traffic situations with patience and efficiency.
• Basic knowledge of administrative and clerical procedures, including recordkeeping and filing.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning facility-specific software.
• Ability to handle confidential and sensitive information with discretion.
• Familiarity with senior living or healthcare environments is a plus.

Education and Experience:

• High school diploma or equivalent required.
• Previous experience in a receptionist, front desk, concierge, or customer service role preferred.
• Experience working in a senior living community, healthcare facility, or hospitality setting is highly desirable.

Physical Requirement: N/A