EHS Administrative Assistant at EC Company – Portland, Oregon

The Administrative Assistant plays a key supportive role by providing essential assistance to the EHS Directors and the Environmental Health & Safety (EHS) Team through a wide range of administrative and organizational tasks. The EHS Administrative Assistant must be professional, positive, self‑motivated, organized, and detail‑oriented. Responsibilities may include scheduling meetings and events, supporting daily operations, with a primary focus on EHS data entry, documentation management, and maintaining accurate EHS files. This position is primarily remote; however, the Administrative Assistant may be required to attend in‑person meetings a few times per month, depending on business needs.

1. Answer incoming phone calls in a professional, courteous, and efficient manner as needed.
2. Perform high‑volume data entry, including audits, observations, incidents, training documentation, and meeting reports.
3. Organize, maintain, and archive EHS training and safety documentation to ensure accuracy, compliance, and accessibility.
4. Manage and update EHS digital systems, online forms, and automated workflows, ensuring accuracy, functionality, and proper routing.
5. Create, maintain, and analyze spreadsheets to support reporting, tracking, and departmental needs.
6. Research safety policies, procedures, and regulatory requirements, and assist with drafting, updating, and maintaining EHS related documents.
7. Provide exceptional customer service to internal and external stakeholders, ensuring timely and effective support.
8. Assist with planning and coordinating team‑building activities, departmental events, and travel arrangements for EHS directors.
9. Manage and track calendars, including training schedules, meetings, and other EHS‑related events.
10. Schedule and coordinate online and in‑person training sessions, handling all logistical and participant details
11. Provide general administrative support, including preparing correspondence, documenting meeting notes.

1. The ideal candidate will have strong organizational abilities and excellent attention to detail, particularly in data entry and documentation.
2. Proficient in Microsoft Office applications
3. Effective written and verbal communication skills
4. maintain confidentiality documents
5. provide excellent customer service
6. collaborate well within a team while also working independently.
7. Comfortable with cloud‑based platforms, digital processes, and automated tasks will excel in this position.

Salary range for this position is $50,000-$60,000 annually.

Opportunity for a discretionary year-end bonus.

401k with a 40% employer match (up to federal limit.)

Please find more information on our compensation package here.

https://ecpowerslife.com/wp-content/uploads/2026/02/EC-Benefit-Summary-Applicants.pdf

In addition to significant career growth opportunities, full-time employees enjoy a competitive pay rate, paid holidays and PTO; Medical, Dental, Vision, Life Insurance, Disability Insurance, Flexible Spending Accounts, 401k plan and Employee Assistance Program.

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EC Electric is an Equal Opportunity/Affirmative Action Employer and supports a drug free workplace program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or characteristics, protected veteran status, or other protected classifications in accordance with federal law.

“Know Your Rights” labor poster click the link below for additional provision under this federal mandate.

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

EC Electric participates in E-Verification. Click the below links for more information.

E-Verify Participation Poster English and Spanish

E-Verify Right to Work

Applicants with disabilities may request accommodation to complete the application and selection process. If you require any accommodations, please reach out to Human Resources at hr@ecpowerslive.com.

Learn more about our company, visit our website at: www.ecpowerslife.com. CCB# 49737