Receptionist at J Kokolakis Contracting Inc – Tarpon Springs, Florida

Part-Time Receptionist

We are looking for a friendly and welcoming receptionist to join the Kokolakis team. As a receptionist, you will serve as a positive first impression of the company at all times, while handling the daily responsibilities of a receptionist with efficiency and ease. You will answer inquiries, provide information and maintain an organized front desk.

Essential Duties and/or Responsibilities:

• Answer and maintain a multi-line phone system; directing calls to the appropriate party.
• Great and assist all guests; determine their needs and direct them to the appropriate staff, utilizing the visitor log as needed.
• Distribute incoming mail, packages, faxes and general e-mails.
• Prepare outgoing mail per senders’ request using FedEx, UPS and USPS.

• Perform general clerical duties including but not limited to filing, copying, scanning, faxing and mailing as required for office and staff.
• Inventory, order and stock office supplies.
• Arrange for office equipment maintenance when necessary.
• Coordinate office repairs and maintenance requests with Santek Management.
• Maintain company vehicle log for employee use.
• Responsible for the general tidiness of conference rooms, kitchen and other common areas.
• Primary point of contact with cleaning company for requests or feedback.
• Order and pick up lunch for departmental meetings and bid days.
• Maintain office & project related files and archived/offsite files.

• Performs other related duties as assigned by management.

Qualifications, Experience and Education:

• 2+ years of experience in a receptionist or administrative role
• Proficient computer skills, including Microsoft Office 365 (Outlook, Word, Excel) and Adobe
• Strong attention to detail, organization skills and the ability to effectively handle multiple, competing priorities
• Excellent time management and written and verbal communication skills
• Willingness to learn and be a team player

Hours: Monday – Friday: 10:00 AM to 2:00 PM