Admin specialist/ Project Coordinator at APTEAN – Eslöv

APTEAN
Position Title: Admin specialist/ Project Coordinator

Location: Eslov Sweden Eslv, SE

Location Details: Onsite

Experience Level: Experienced Professional
Country: Sweden

Type: Employee Regular Full Time

Job Description Overview

Administrative Specialist / Project Coordinator

For our office in Eslv, JMA Maskindata is looking for an experienced Administrative Coordinator in a newly created position, who will report to the Team Leader for Project & Planning, who is based in Denmark.

You will be an important part of our Swedish organization, which offers digitization solutions for agricultural machinery dealers, primarily using our unique industry solution DSM, which is based on Microsoft Dynamics 365 Business Central.

Our new colleague will take an active part in the exciting growth journey JMA is currently on, and the right person will also have a unique opportunity to influence the content of the position.

Our organization in Sweden consists of 10 people who work very closely with the Danish head office, located in Randers, just north of Aarhus. The Swedish organization has been in existence for more than 15 years and today has many customers who use our DSM solution. In addition to our existing customers, there is huge customer potential in Sweden, which is why we have created this new position.

The most important resource at JMA Maskindata is time, and in order to manage time in the most efficient way, a detailed overview of ongoing projects is required. Our new Administrative Coordinator will be responsible for registering and planning resource requirements for ongoing and future projects so that customers receive their solutions at the agreed time. The position will involve participating in weekly meetings where project plans are reviewed and information about new customer enquiries is shared.

You will also play an important role in ensuring that the office runs smoothly on a day-to-day basis, working closely with the team leader for the consultants.

Our new Administrative Coordinator has two main areas of responsibility:

• Resource allocation of consultant hours
• Selected financial tasks

Examples of specific tasks:

• Updating project plans, primarily resource management
• Allocating resources (hours) to projects and tasks
• Following up on project plans and adjusting schedules as necessary
• Coordinating tasks with the development department in Denmark
• Invoicing of JMA cases in accordance with the agreement with the customer
• Processing of incoming purchase invoices and light bookkeeping
• Customer contact, e.g. chasing payment of invoices
• Purchasing of consumables, such as office supplies, coffee, copy paper, etc.
• Various administrative tasks

We imagine that you have experience from a similar position where you have been responsible for allocating resources (hours) to specific tasks, e.g. for field technicians. In addition, we expect you to be clear and concise in your communication so that your colleagues know what you expect of them. You have a twinkle in your eye when you approach your colleagues, even with things that can be a little difficult.

It will also be a huge advantage if you have experience with general bookkeeping. You do not need to have formal training – it is practical experience that we value highly.

As a person, we imagine that you are a typical self-starter who does not need to have a task explained in detail. You are motivated by having many different tasks, but you also understand how to prioritise and complete them according to the customer's wishes. As you will be working extensively with resource management, we also expect you to thrive on keeping track of details and processes, and you always go the extra mile to make sure plans succeed.

We offer:

We offer a competitive salary package based on your experience and skills. The job also includes a free phone.

Professional development

We invest in your learning, certifications and career development so that you are always up to date with the latest technologies and methods. We support both your professional and personal development and give you the opportunity to immerse yourself in your interests.

Influence

You have the freedom to shape your own role and influence JMA's development.

Work-life balance

We prioritize a culture without overtime and emphasize flexibility.

Strong community

We have a close-knit community of colleagues, where everyone contributes to good cooperation across functions and countries.

The industry's leading solution

With us, you will work with a specialized industry solution that is the market leader. We are large enough to have exciting customers and complex tasks – but small enough for you to have real influence.

Who are we?

JMA is the market leader in the digitalization of machine dealers. We help our customers digitalize business processes, optimize workflows and become more data-driven. With over 30 years of experience, we offer consulting, implementation and support for our DSM solution, an industry-specific ERP platform based on Microsoft Dynamics 365 Business Central.

We work closely with our customers in a strong partnership and integrate solutions from Continia and other third-party suppliers to give them a streamlined and automated digital business. We also operate in Denmark, Norway, Germany and England.

We have a strong community where employees stay with us for many years – the average length of service is just under 8 years. We prioritize social activities and create a good working environment where we thrive both professionally and socially.

JMA is now part of Aptean

We are proud to announce that JMA has been acquired by Aptean, a global leader in industry-specific software solutions. This integration strengthens our ability to deliver innovative solutions and combines JMA’s deep expertise in the agricultural sector with Aptean’s global resources and capabilities. Together, we will continue to support our customers’ digital transformation journey.

Does this sound like something for you?

You don't need to write a long application – just send us your CV. If you have any questions or would like to hear more, please get in touch. We are ready for a no-obligation chat – and we'll be happy to offer you a cup of coffee.

Apply for the job here

We look forward to hearing from you!