Executive Assistant at DCX-CHOL Enterprises, Inc. – Los Angeles, California

As the Executive Assistant you will manage tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks.

GENERAL RESPONSIBILITIES:

• Devising and maintaining office systems, including data management and filing;

• Arranging travel, visas and accommodation

• Screening phone calls, enquiries and requests, and handling them when appropriate;

• Organizing, maintaining and making appointments;

• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;

• Carrying out background research and presenting findings;

• Producing documents, briefing papers, reports and presentations;

• Organizing and attending meetings and ensuring the manager is well prepared for meetings;

• Liaising with clients, suppliers and other staff.

In addition to supporting managers, their team and departments, you may also have your own personal workload and responsibilities. additional duties may include:

• Carrying out specific projects and research;

• Taking on some of the manager's responsibilities and working more closely with management;

• Deputizing for the manager, making decisions and delegating work to others in the manager's absence;

• Being involved in decision-making processes.

Qualifications and Experience:

Work Experience:

• Minimum of two years' relevant experience (a more secretarial or administrative role is preferred).

Education:

• High school diploma (with experience in needed skills) is required, associate degree preferred.

PREFERRED SKILLS

• Exceptional written and oral communication skills;

• Excellent word processing and it skills, including knowledge of a range of software packages;

• Word processing and database or spreadsheet software packages;

• Ability to work under pressure and to tight deadlines;

• Good organizational and time management skills;

• Ability to research, digest, analyze and present material clearly and concisely;

• Excellent interpersonal skills;

• Ability to work on your own initiative;

• Honesty and reliability;

• Attention to detail;

• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines;

• Discretion and an understanding of confidentiality issues.

• Industry procedures and business protocol;

• Health and safety;

• Effective minute taking.

ITAR REQUIREMENTS:
To conform to U.S. Government space technology export regulations, applicant must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

DCX-CHOL Enterprises Inc. is an Equal Opportunity Employer; employment with DCX-CHOL Enterprises Inc. is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

DCX-CHOL Enterprises Inc. will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization via E-Verify.