Marketing Coordinator at HPI DALLAS TENANT ADVISORS LLC – Dallas, Texas

** 100% in Office **

Who We Are:

We are a full-service commercial real estate firm serving Austin, San Antonio, Dallas, Ft Worth and Houston with 30 years of experience developing, managing, and investing in commercial real estate. This 360-degree perspective gives us the expertise to maximize investment value while navigating through any real estate challenge. Backed by the best staff in the industry, our mission is to build trusting relationships with our clients through proven results, professional integrity, and exceptional service.

Purpose / Summary of Position:

HPI is seeking a Marketing Coordinator. The Tenant Advisory Marketing Coordinator supports the Dallas-Fort Worth Tenant Advisory Brokerage team by developing strategic, visually compelling marketing materials and managing projects from concept through completion. This role blends creative design expertise with project coordination, market knowledge, and client service to position advisors and clients competitively in the commercial real estate market.

Essential Duties and Responsibilities:

• Develop and execute comprehensive marketing collateral—including area maps, availability flyers, pitch books, and digital announcements—while drafting and distributing listing communications via email and web platforms to effectively promote property availability to the brokerage community.
• Translate research, analytics, and commercial real estate insights into compelling visual communications and strategic design solutions that clearly convey data-driven insights and drive results.
• Serve as a subject matter expert for HPI’s marketing technology platforms and tools.
• Produce, assemble, and professionally bind market surveys, tour books, and client presentation materials with accuracy and efficiency, often managing expedited timelines and last-minute requests.
• Shape high-level strategic concepts into cohesive visual statements, while crafting impactful presentations and driving projects through to completion with precision and accountability.
• Be knowledgeable in design and marketing trends that enhance brand visibility and position industry professionals competitively.
• Collaborate with marketing team members and internal stakeholders to define the optimal design strategy for each project.
• Partner with copywriters, strategic marketers, and designers to gather essential project details from the Brokerage Team.
• Lead project calls and participate in meetings with the Tenant Advisory team, as needed.
• Lead end-to-end project management by establishing timelines, organizing assets, and overseeing daily workflows to ensure efficiency, consistency, and adherence to established processes.
• Drive accountability through proactive communication—providing status updates, managing feedback, and ensuring the timely delivery of all project assets and final deliverables.
• Coordinate with the Brokerage Team to compile and organize all necessary assets within a centralized collaboration platform.
• Oversee daily project workflows to maintain efficiency, consistency, and adherence to established processes.
• Provide regular project updates to the Tenant Advisory team through status meetings and other communication channels.
• Serve, when appropriate, in a client-facing capacity during planning sessions and project status meetings.
• Integrate feedback and revisions into deliverables, making timely adjustments to marketing materials as required.
• Ensure the on-time completion and delivery of all project assets and final deliverables.
• Build strong cross-functional relationships with peers in similar roles to promote knowledge sharing and best practices.
• Cultivate a deep understanding of the real estate market, tenant demographics, evolving workplace trends, and shifting space requirements.

General Duties and Requirements:

• At least 3-5 years of experience required in a marketing role
• 1-3 years of real estate industry experience
• Must have a degree in related field from an accredited college or university
• Experience with graphic design and multimedia production
• Ability to write, create and produce marketing material as well as its distribution via email and the web
• Develop consistent and creative ways to communicate desired messages to customers
• Must be detail oriented and be able to independently prioritize and evaluate work for accuracy
• Possess a strong work ethic and positive attitude
• Proficient in Microsoft Office
• Knowledge of new and existing graphic design software
• Must have strong communication and project management skills
• Experience with social media platforms and CRM

Why HPI Real Estate:

Our values of passion, teamwork, and a Texas-sized competitive spirit are what make our team the best in the industry. We take pride in our homegrown culture that encourages opportunities for professional and personal growth. If you share these values and are looking to work for the leading commercial real estate firm in Texas, you have come to the right place. We invest into our employees and offer exceptional benefits like:

• Health, dental and vision insurance
• 401k with a safe harbor company match
• PTO and paid company holidays
• Paid life insurance
• Maternal/Paternal leave

HPI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.