Strategic Initiatives Coordinator at National Association of State Procurement Official – Lexington, Kentucky

EMPLOYER: National Association of State Procurement Officials (NASPO)

JOB TITLE: Strategic Initiatives Coordinator

REPORTS TO: Director of Strategic Initiatives

SALARY: $56,700 - $66,650 - Grade 23

JOB SUMMARY: Working under the Partnerships and Procurement Talent Development teams, the Strategic Initiatives Coordinator is responsible for the administrative and operational support of each team’s programming. This includes managing logistics, tracking partner engagements, and providing overall support of strategic initiatives.

ESSENTIAL FUNCTIONS

•Maintain comprehensive records of all partnership activities, including tracking deliverables, partner communications, event schedules, and engagement data.

•Assist in scheduling and coordinating meetings, calls, webinars, and attendance at events with Academic and Strategic Partners.

•Prepare agendas, proposals, and materials for partner meetings and track meeting minutes.

•Support data collection and analysis for reporting purposes, including surveys, program evaluations, and performance metrics.

•Track participant registration, progress, and engagement in professional development programs, ensuring accurate reporting of outcomes.

•Support the development of a procurement talent pipeline between state procurement offices and local colleges/universities.

•Promote and recruit students for the NASPO Internship Program and Academic &Loan Repayment Scholarship Program.

•Support the development and implementation of new programming to include the DECA partnership, a new resource library, and a Talent job board.

•Support the development and publication of NASPO’s Public Procurement Spot (PPS) Newsletter by coordinating content contributions and deadlines across teams.

•Manage NASPO’s Talent Outlook email and respond to inquiries received.

•Assist in the logistical planning and execution of signature events and programs, including shipping materials, preparing agendas, and coordinating on-site operations.

•Provide administrative support to specified committees under NASPO’s Awards Program by scheduling meetings and reporting meeting minutes.

•Utilize community and industry networks to enhance NASPO’s visibility and promote partnership opportunities.

•Maintain and update the team’s content on the NASPO website, the intranet page, and career fair listings with current information.

•Create and maintain “how-to” process documents for operational workflows to maintain consistency, efficiency, and knowledge sharing across the division.

• Order and track the team’s swag inventory for events, conferences, and partner engagements.

• Support with tasks outlined in projects or initiatives assigned to the Partnerships and Procurement Talent Development teams.

• Perform other related duties as assigned to effectively execute on the division’s mission and goals.

• Travel to NASPO related conferences, business meetings, and partner events. Anticipated travel is 10%.

MINIMUM QUALIFICATIONS:

• Bachelor's degree or 3-5 years of experience in the following:

o Project management experience

o Providing administrative and operational support to teams

o Engagement with students or experience in talent management