Director of Preconstruction at Exact Stormwater Management LL – Midlothian, Virginia

Director of Preconstruction

Location: Midlothian, VA (Hybrid / Remote Capable)

Are you looking for a position where you can make an impact within an organization and on the environment? Are you a team player who has a positive impact on others? Do you enjoy working with people and building relationships? Do you have the drive to learn and grow?

If this sounds like you, we have the role and the company for you! Exact Stormwater Management is a family-owned, founder-led, growing company with a critical mission—protect the environment and our waterways by installing, inspecting, and maintaining stormwater systems like underground detention, geomembrane liners, bioretention, permeable pavers, and other green infrastructure systems. Headquartered in Midlothian, Virginia and focused on the Southeast, we make an impact throughout the United States.

Role Summary

The Director of Preconstruction is responsible for all aspects of estimating, vendor and sub-contractor management, and setting up successful bids for operational success.

Your team will lead the initial collection of information and determine the resources required to complete a project or provide products and services to our clients, with a heavy focus on geomembrane liners, underground detention systems, green infrastructure (GI), and engineered product solutions such as HydroTurf. You’ll oversee the creation of comprehensive estimates and provide pricing to customers while ensuring the Project Managers have organized, accurate data to execute the work successfully.

Duties and Responsibilities

• Strategic Leadership & Opportunity Management
• Team Management: Provide direct management, mentorship, and training for the estimating team.
• Opportunity Prioritization: Evaluate opportunities on the Bid Board to determine "bid/no-bid" status; prioritize the workload based on strategic value and team capacity.
• Technology & Innovation: Learn current tools and evaluate the benefits of alternative estimating platforms. Lead any necessary software transitions to ensure estimating, bidding, and pricing stability throughout the process.
• Advanced Estimation & Cost Analysis
• Green Infrastructure (GI) Specialization: Build estimates and specialized estimating tools for high-level GI opportunities that require a sophisticated skillset beyond standard plan reading.
• Technical Take-offs: Read civil site plans to identify opportunities and perform detailed quantity take-offs.
• Cost Research: Determine the comprehensive cost of products, supplies, equipment, shipping, and housing, including any additional project-specific expenditures.
• Operational Foresight: Apply technical proficiency to estimate labor requirements (number of people), project duration (days), and equipment needs.
• Proposal Review & Quality Control
• Final Approval: Provide the final approval on all proposals generated by the Estimating team.
• Scope Clarity: Ensure every proposal has complete accuracy and total clarity regarding the scope of work to be performed.
• Project Handoff & Field Engagement
• Operations Transition: Work with the Estimating team to ensure a successful transition of project details to the Operations team. This includes a complete summary of costs and critical elements of project execution.
• Field Insights: Work in the field to interact with contractors, understand their specific needs, and gain first-hand insight into project requirements.
• Vendor & Sub-contractor Relations: Build, maintain, and improve relationships with new and existing vendors and sub-contractors to ensure competitive advantage.

Skills Needed for Success

• Experience: Five or more years estimation or preconstruction experience
• Passion: A strong personal and professional interest in solving clients' problems and environmental protection.
• Speed & Accuracy: Highly responsive and able to work in a fast-paced, sometimes stressful environment with excellent attention to detail.
• Technical Literacy: Ability to read site plans, perform take-offs, and develop accurate cost estimates using various software packages and Microsoft Office Suite.
• Leadership: A "go-getter" with strong organizational skills, sales capabilities, and the ability to lead the preconstruction lifecycle.
• Professionalism: Highly responsive and capable of functioning well in high-paced environments.