Supply Chain Executive Administrative Assistant at Ajinomoto Foods North America, Inc. – Ontario, California

Supply Chain Executive Administrative Assistant

US-CA-Ontario

Job ID: 2026-9048
Type: Regular Full-Time
# of Openings: 1
Ontario (Corporate Office)

Overview

The Executive Administrative Assistant serves as a force multiplier for the Supply Chain executive team, enabling leaders to operate at maximum effectiveness. This role drives organization, alignment, and execution by managing priorities, facilitating decision-making, and ensuring disciplined follow-through across a complex, fast-paced environment. By anticipating needs, removing friction, and improving processes, this individual ensures the leadership team remains focused on the highest-value work and delivers results efficiently

Responsibilities

• Manage complex executive calendars, prioritizing high-value activities and aligning schedules across multiple leaders
• Coordinate and prepare for internal and external meetings, ensuring agendas, materials, and participants are aligned
• Facilitate executive meetings by developing presentations, capturing clear decisions, notes, and action items, and keeping discussions focused and outcome-driven
• Drive follow-through on action items and key initiatives, ensuring accountability and timely execution across the leadership team
• Coordinate domestic and international travel, including detailed itineraries, logistics, and contingency planning
• Prepare accurate, timely, and policy-compliant expense reports
• Plan and execute team meetings, offsites, and team-building events, including logistics, materials, and communications
• Build and maintain tools, templates, and tracking systems to improve executive team effectiveness, visibility, and communication
• Identify and implement process improvements to streamline workflows, reduce inefficiencies, and support large team coordination
• Serve as a liaison between executives, internal teams, and external partners, ensuring alignment and clear communication
• Draft, edit, and manage communications on behalf of executives
• Track priorities, deliverables, and risks across the executive team, proactively escalating issues as needed
• Organize and maintain critical documents, presentations, and information for easy access and decision-making
• Demonstrate strong business awareness to align support with organizational priorities and help drive decision velocity
• Exercise sound judgment, maintain confidentiality, and operate with professionalism in all interactions
• Anticipate needs, remove friction, and bring structure to a fast-paced, evolving environment

Qualifications

• Bachelor's degree required and five years supporting senior executives or leadership teams, OR an equivalent combination of education and experience.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and other related software products.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with stakeholders at all levels of the organization, including staff, board members, external partners and vendors.
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Range of Pay - $92,000 - $113,000 annually. Plus, 10% annual bonus potential.
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