Accounts Payable Clerk at WSH Management, Inc. – Irvine, California

The Accounts Payable Clerk ensures timely and accurate processing of vendor invoices and payments using Yardi accounting software. This role supports the accounting team by maintaining organized financial records, assisting with reconciliations, and .contributing to efficient property and corporate operations through accurate accounts payable processing, vendor coordination, and financial documentation support.

• Review, process, and enter invoices for multiple properties and WSH corporate accounts.
• Issue weekly check runs for all due payables across assigned properties and WSH.
• Respond to and resolve vendor inquiries in a timely and professional manner.
• Reconcile vendor statements to ensure all invoices are properly recorded and paid.
• Verify accuracy of invoice coding to appropriate GL accounts and property allocations.
• Manage and distribute department mail.
• Provide administrative support including updates to policies and procedures, filing, correspondence, and maintenance of W-9 and credit application files.
• Maintain organized payable records by boxing and archiving prior year documents and setting up current year files.
• Monitor invoice approval workflows to ensure timely compliance by Resident and Regional Managers.
• Aid in year-end tasks including preparation and distribution of 1099 forms.
• Assist with special projects and perform additional tasks as needed to support departmental goals.
• Carry out other related responsibilities as assigned to meet evolving organizational needs.
• Effectively prioritize multiple projects simultaneously while meeting deadlines.
• Strong analytical skills for data validation, issue identification, and resolution.
• Strong communication and interpersonal skills, including the ability to explain technical issues clearly, negotiate with vendors, and build professional relationships.
• Demonstrate ability to apply principles of logical thinking to define problems, collect pertinent data, establish facts, draw valid conclusions and initiate appropriate course of action.
• Effectively convey ideas, images and goals to a diverse group of personalities.
• Exercise professional behavioral interpersonal skills.
• Strong attention to detail, organizational skills, and the ability to prioritize tasks effectively.
• Possess proficiency of the English language, including the ability to understand and communicate effectively with other employees, customers and vendors who only speak English as necessary to perform essential job duties.
• Competence in personal computer skills, keyboard, internet search, math, Microsoft Office Suite/Office 365 including Word, Excel and Outlook as well as Yardi Property Management Software.
• Participate in training to comply with new projects, programs or existing laws.
• Be able to work evenings and weekends on call as needed.
• Present self in a neat, clean and professional manner always throughout the workday and/or whenever present at the community or representing the community.
• May require evening, weekend, holiday hours or overtime based on company needs.
• Comply with expectations in accordance with the Employee Handbook.

• High school diploma or equivalent (GED) required; associate degree in Accounting, Business Administration, or related field preferred.
• Minimum of 1–2 years of experience in accounts payable or general accounting support; a property management accounting environment is a plus.
• Prior experience using Yardi accounting software for invoice entry, vendor management, and payment processing is strongly preferred.
• Strong working knowledge of accounts payable procedures, general ledger coding, and vendor management.
• Proficient in Microsoft Office applications, especially Excel, Outlook, and Word; experience with accounting software such as QuickBooks is strongly preferred.
• Competence in the use of standard office equipment, including business calculators, copiers, fax machines, telephones, and personal computers/keyboards.
• Strong organizational skills with the ability to manage and prioritize multiple tasks while maintaining a high level of accuracy and attention to detail.
• Strong interpersonal and communication skills, with the ability to interact effectively with vendors, internal staff, community members, management, and external partners.
• Demonstrated ability to remain calm and composed in high-pressure situations and to apply effective problem-solving and conflict resolution skills.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Must possess a valid driver’s license, reliable transportation, and maintain current auto insurance coverage, as this position may occasionally require local travel for company business.
• Ability to handle confidential financial and organizational information with professionalism and discretion.