Project Administrative Assistant at Genpro Energy Solutions – Piedmont, South Dakota
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About This Position
Piedmont, SD
GenPro Energy Solutions has led the charge as one of the Midwest’s leading solar Engineering, Procurement, and Construction (EPC) firms. Our team ignited the Nebraska solar market, creating a thriving pipeline of community and municipal projects. Now, with a national footprint, over $168M in annual revenue, and a workforce of 100+ professionals, we partner with developers to build premier solar farms, focusing on community and utility-scale projects across the Midwest. At GenPro, we’re not just constructing solar solutions, we’re powering a sustainable future. Join us to shape the heart of our mission-driven team.
Primary Function:GenPro Energy Solutions is seeking a reliable and detail-oriented Project Administrative Assistant to support our solar construction operations. This role is responsible for managing project documentation, assisting with billing and compliance tasks, and providing general administrative support to ensure smooth and efficient project execution. The Project Administrative Assistant plays a critical role in ensuring that all administrative processes are organized, compliant, and aligned with company standards, directly contributing to the overall success and efficiency of our solar construction projects.
Reporting Relationship: Financial Controller
Pay Grade Range: $16.00 - $25.00 Per Hour *Based on ExperienceEssential Job Functions:- Prepare and coordinate construction documents, including lien waivers, project files, and other project-related paperwork.
- Assist with preparation and submission of AIA invoices and other billing documentation.
- Support project teams with clerical and administrative tasks as requested to ensure smooth project operations.
- Coordinate with project managers, accounting, subcontractors, and clients to collect required billing, compliance, and regulatory documents.
- Help facilitate the signing and distribution of contract documents.
- Assist with business licensing, registrations, and other administrative compliance requirements as needed.
- Direct incoming phone calls and correspondence to the appropriate subject matter expert.
- Order and maintain inventory of company supplies, ensuring project teams have necessary materials.
- Assist guests, visitors, and vendors, directing them to the appropriate person or department.
- Maintain organized project files and records to ensure easy access and compliance with company policies.
- Other duties as assigned to support operational efficiency and project success.
- Associate’s degree in business, office administration, accounting or construction-related field OR significant relevant experience.
- Preferred: Bachelor's degree in business administration, accounting/finance, construction management, or similar degree
- Minimum of 2 years’ administrative experience.
- Proficiency in Microsoft Office Suite
- Professional attitude and appearance
- Solid written and verbal communication skills
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- All work performed must be conducted at the corporate office. *This is not a remote position
- Ability to work during business hours (8 am - 5 pm) Monday – Friday.
Applicants being considered for hire must pass a background check and drug test before beginning work. Refusal to submit to a background check or drug testing will result in disqualification of further employment consideration.
The information contained in this job description describes the general nature and level of work being performed in this job. This description is not intended to be an all-inclusive list of responsibilities, duties, and requirements for employees in this position. The incumbent is responsible for performing all duties in a safe and efficient manner in compliance with safe work procedures and safety regulations. This job description is not intended to constitute an offer or contract of employment. Job descriptions may and do change periodically.
GenPro Energy Solutions is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.