Contracts Administrator at RavenTek – Ashburn, Virginia

Job Title: Contracts Administrator

Department: Administration – Contracting

Reports To: RavenTek Chief Administrative Officer

Location: Remote

Schedule: Monday – Friday with after business and weekend hours as needed

Hours: Full-time, 40-hours/week

FLSA Status: Salary, Exempt

Clearance: None

Position Summary

The Contracts Administrator is responsible for managing the full lifecycle of all contracting related documents and tasks, ensuring compliance with federal regulations, and supporting business operations through effective contract administration. This role requires strong knowledge of FAR/DFARS, attention to detail, and the ability to coordinate across multiple teams in developing, preparing, reviewing, executing, and administering all contractual documents in compliance with policies and regulations. This role is critical to RavenTek’s success and comprehensive risk management strategy.

Essential Duties and Responsibilities

• Provide contract and subcontract review in accordance with company policies, legal compliance, and requirements, based on permission and authority.
• Assist the business development and capture team with the review and execution of submittal documents.
• Complete customer Reps & Certs and other forms on assigned projects.
• Review, create, and suggest edits on teaming agreements, partner agreements, master service agreements, non-disclosure agreements, and other agreements, as assigned.
• Assist in negotiations of terms and conditions with customers, partners, and subcontractors.
• Perform contract or subcontract closeout activities as requested.
• Create and manage Subcontractor Agreements, modifications, authorizations to proceed, staffing plans, 75% letters, and other requests and documents, working with the Program Management Office.
• Submit required documents, questionnaires, pricing, and contract documents via email and within customer portals.
• Track contract deliverables, deadlines, funding, and reporting requirements.
• Identify and mitigate contractual risks.
• Interpret and ensure compliance with Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations Supplement (DFARS), and other applicable regulations.
• Maintain contract files with an organized system of digital records and ensure audit readiness in accordance with company and regulatory standards.
• Communicate with vendors and customers regarding document processing.
• Manage tasks and assignments for contract personnel.
• Perform other duties as required.
• Enter actual time worked, once complete, at the end of the day, or no later than 10:00 a.m. the following workday, and submit timesheets at the end of each pay period.
• Complete required compliance training as assigned.

Qualifications, Knowledge, and Critical Skills

• Capable of researching and documenting information.
• Organized with great attention to detail, especially with writing and editing.
• Ability to work in a team environment and self-manage in a virtual setting, prioritize multiple activities, and meet deadlines.
• Effective and clear written and verbal communication skills.
• Proficient with Microsoft Office: Outlook, Word, and Excel.
• Skilled with Adobe.
• Capable of advanced document editing.
• Excellent analytical and problem-solving skills.
• High level of integrity and professionalism.
• Able to work under pressure and meet tight deadlines while producing high quality, error-free content.
• Knowledge of contract management systems preferred (Unanet, Deltek, or similar)

Education & Work Experience

• Bachelor’s degree in business administration, Contracts Management, Legal Studies, or related field preferred or an additional 5 years’ experience in contracting.
• Minimum 5 years’ experience with government contracting.
• Strong working knowledge of FARS and DFARS, and other federal regulations.
• Experience with contract lifecycle management.
• Experience with subcontract administration.

Work Environment

Employee will be working indoors in a home office environment, and occasionally a shared office environment with other people. Potential moderate temperature fluctuations. Typical indoor and computer related noise level, and typical office, paper, and equipment related dust. Exposure to video display terminals occurs on a regular basis.

Physical Demands

To successfully perform the essential functions of the job, the employee needs to be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms; talk and hear; see to read printed materials and computer screens; mobility to work in a typical office setting. Ability to work on desktop or laptop computer for extended periods of time reading, reviewing/analyzing information, and may be required to provide recommendations, summaries and/or reports in written format. Must be able to effectively communicate with others verbally and in writing. Employee must be able to lift and/or move moderate amounts of weight, typically up to 20 pounds. Regular and predictable attendance is essential.

ADA: RavenTek will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

EEO/AA: RavenTek does not discriminate based on race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, or marital status in employment or the provision of services and is an equal access/equal opportunity/affirmative action employer.

This job description is not intended to be an all-inclusive list of duties and standards of the position and will be reviewed periodically as duties and responsibilities change with business necessity. Essential job functions are subject to modification. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.