Office Administrator at Killam Oil Co LTD – Laredo, Texas

SUMMARY:

Perform clerical duties related to the efficient maintenance and processing of files.

ESSENTIAL DUTIES:

• Collect data for monthly equipment billing.
• Collect data for monthly fuel allocations.
• Process and make arrangements for water hauling as related to field activities.
• Process orders for lubricants & fuel as related to field activities.
• Assist in processing invoices for approval.
• Order supplies for field office as necessary.
• Process worker’s comp claims.
• Assist with safety meetings & material transfers.
• Assist with tracking vehicle expenses.
• Maintains historical records by filing documents
• Maintain confidentiality of organizational information.

EDUCATION:

High school diploma or equivalent required. College hours is a plus.

EXPERIENCE:

• Must have at least one (1) year experience in an office environment performing clerical duties.

SKILLS:

Must have the following skills and/or abilities:

• Strong Microsoft Excel proficiency.
• Attention to detail
• Thoroughness
• Organization
• Communication & confidentiality
• Analyzing information
• PC proficiency
• Data entry skills
• General math skills

LICENSES/CERTIFICATIONS:

Must have a current Texas driver’s license and a satisfactory driving record.

PHYSICAL REQUIREMENTS:

Must be able to perform the following physical activity on a frequent to constant basis:

• Sit for long periods of time.
• Lift 10–20 lbs. of files, plans, office supplies, or similar items.
• Constantly uses fingers and hands when dialing/answering the telephone and operating a computer or other office machinery, such as a copy machine, scanner, and computer printer.
• Ability to hear average or normal conversations and receive ordinary information through verbal communications in person or detect objects in and around job site over the telephone.
• Average, ordinary visual acuity necessary to prepare or inspect documents; operate a computer or other office machinery; or.
• Walk short distances on slippery, even, and/or uneven surfaces.
• Stand, bend, stoop, kneel, crouch, twist, turn, or crawl.

WORKING CONDITIONS:

• Majority of work is performed in an office atmosphere located inside a building with no hazardous or significantly unpleasant conditions.
• May require infrequent job site visits involve performing work in outdoor weather conditions with exposure to extreme cold, heat, and noise depending upon project site.
• May travel locally during the workday.

OTHER REQUIREMENTS:

Must be able to:

• Adhere to the highest standards of ethics, integrity, professionalism, and discretion.
• Project a courteous, professional and positive approach with vendors and employees.
• Follow and exchange basic instructions, information, and guidelines.
• Make decisions based on experience or knowledge with minimal supervision.
• Must have basic safety knowledge.
• Adhere to and perform functions according to company and OSHA safety guidelines.
• Maintain regular, timely, and predictable attendance.
• Represent the company in a professional manner to callers and visitors.